Office Receptionist and Administrative Executive

GRANT THORNTON SINGAPORE PRIVATE LIMITED; Singapore; On-site; SGD 35,000 - 55,000; Full time

Job summary

Grant Thornton Singapore Private Limited is seeking an experienced Office Receptionist and Administrative Executive. This fully on-site role covers front desk duties, office administration, and coordination support to ensure smooth operations.

You will welcome clients, manage meetings, coordinate vendor services, and provide essential admin assistance to meet business needs. The ideal candidate is highly organized with strong communication skills and proficient in Microsoft Office.

Qualifications

• Experience in a corporate or professional services environment.
• Highly organized with strong attention to detail.
• Excellent interpersonal skills and a professional attitude.
• Strong verbal and written communication skills.
• Ability to work effectively with stakeholders at all levels, both internally and externally.
• Proficient in Microsoft Office applications.
• Good time management and a strong record of punctuality.

Responsibilities

• Welcome clients and visitors, direct them to meeting rooms, and prepare beverage orders as required.
• Handle switchboard calls and visitors professionally.
• Manage meeting room bookings and ensure rooms are set up according to requirements.
• Ensure office and meeting room facilities, fixtures, amenities, and equipment are well maintained, and coordinate regular servicing with vendors.
• Assist with the setup and turnover of meeting rooms and common areas for events.
• Support the organisation of internal team events to ensure smooth execution.
• Coordinate incoming and outgoing mail, packages, deliveries, and courier services.
• Monitor and manage office, stationery, and pantry supplies, and place orders with vendors as needed.
• Schedule and coordinate management meetings and related calendar arrangements.
• Assist with expense claims.
• Provide administrative support to meet business needs.

Skills

Highly organized

Excellent interpersonal skills

Verbal and written communication

Stakeholder management

Microsoft Office proficiency

Time management

Punctuality

Professional attitude

Tools

Microsoft Office

Job description

Role Summary

We are seeking an experienced professional to join our team as anOffice Receptionist and Administrative Executive. This fully on-site role covers front desk responsibilities, office administration, and coordination support to ensure smooth and efficient office operations.

Key Responsibilities

• Welcome clients and visitors, direct them to meeting rooms, and prepare beverage orders asrequired.
• Handle switchboard calls and visitors professionally.
• Manage meeting room bookings and ensure rooms are set up according to requirements.
• Ensure office and meeting room facilities, fixtures, amenities, and equipment are wellmaintained, and coordinate regular servicing with vendors.
• Assistwith the setup and turnover of meeting rooms andcommon areasfor events.
• Support theorganisationof internal team events to ensure smooth execution.
• Coordinate incoming and outgoing mail, packages, deliveries, and courier services.
• Monitor and manage office, stationery, and pantry supplies, and place orders with vendors as needed.
• Schedule and coordinate management meetings and related calendar arrangements.
• Assistwith expense claims.
• Provide administrative support to meet business needs.

Qualifications and Skills

• Relevant experience in a corporate or professional services environment.
• Highlyorganisedwith strong attention to detail.
• Excellent interpersonal skills and a professional attitude.
• Strong verbal and written communication skills.
• Ability to work effectively with stakeholders at all levels, both internally and externally.
• Proficientin Microsoft Office applications.
• Good timemanagement and a strong record of punctuality