Receptionist & Admin | School | Bukit Timah | Central

MIGRANTLINK PTE. LTD.; Singapore; On-site; SGD 27,000 - 33,000; Full time

Job summary

MIGRANTLINK PTE. LTD. is seeking a General Office Receptionist to handle front-desk duties and essential admin tasks at the General Office. You will manage inquiries, coordinate temp checks, and support communications with students, parents, and staff.

The role requires at least 1 year of school environment experience, proficiency in MS Office, and a strong work ethic. Regular hours apply with a collaborative team.

Qualifications

• GCE 'O' Level certificate or equivalent.
• At least 1 year of working experience in a school environment.

Responsibilities

• Serve as the primary receptionist and handle general inquiries.
• Coordinate temperature-taking for visitors, contract workers, and students when required.
• Manage generic school emails and process mail deliveries.

Skills

Communication & teamwork

Technical proficiency

Work ethic

Education

GCE 'O' Level

Tools

MS Office

Job description

Core Role & Reception Duties

• General Office Reception:
  Serve as the primary receptionist at the General Office, addressing general inquiries and coordinating temperature-taking exercises for visitors, contract workers, and students when required.

• Communications & Mail:
  Manage generic school emails, process postal deliveries, maintain mail transaction logs, and initiate calls to students and parents regarding fees, events, and general matters.

Administrative & Records Management

• Staff & Leave Tracking:
  Update daily staff movements, leave forecasts, and Medical Certificates (MCs) on the GO board, while maintaining official leave and MC records.

• Staff & Student Administration:
  Coordinate staff particulars with Admin Managers, submit monthly attendance reports for school-hire contract staff to employment agencies, and assist with staff in-box/cupboard labeling and the distribution of college ties and t-shirts to new staff.

• Academic & Event Documentation:
  Prepare graduating student testimonials, distribute iExam registration slips and GIRO option forms, assist Year Heads in collating and storing student progress reports, and maintain lost and found records.

Logistics & Event Support

• Signage & Collaterals:
  Prepare meeting name tents, event signages, and meal vouchers for hosting exchange students.

• School Events & Ad-Hoc Tasks:
  Support major college events such as Open House and College Day, and perform any other duties assigned by Admin Managers and School Leaders.

Working Hours & Schedule

• Monday to Thursday: 7:00 AM to 4:00 PM (includes a 30-minute lunch break).

• Friday: 7:00 AM to 3:30 PM (includes a 30-minute lunch break).

• Off Days: Weekends and gazetted public holidays.

Qualifications & Experience

• Education:
  GCE 'O' Level certificate or equivalent.

• Working Experience:
  At least 1 year of working experience in a school environment.

Skills & Attributes

• Communication & Teamwork:
  Good communication and interpersonal skills, combined with a collaborative team-player mindset, high initiative, and independence.

• Technical Proficiency:
  Proficient in MS Office applications.

• Work Ethic:
  Able to thrive and manage tasks efficiently in a fast-paced environment.

Email Address: ••••@gmail.com

Migrantlink Pte. Ltd.

EA License: 25C3111

EA Personnel: R25158554 | Keith Tang