Receptionist & Admin - School - Bukit Timah - Central

MIGRANTLINK PTE. LTD.; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

Migrantlink Pte. Ltd. in Singapore is seeking a friendly General Office Receptionist to answer inquiries, manage emails, process mail, and assist with staff and student administration.

The role supports events, attendance, and records, coordinates with Admin Managers, and helps with branding items and student communications. Working hours are Mon-Thu 7:00 AM to 4:00 PM, Fri 7:00 AM to 3:30 PM, weekends off.

Qualifications

• Education: GCE O Level certificate or equivalent.
• Working Experience: At least 1 year in a school environment.
• Strong communication and teamwork skills.

Responsibilities

• General Office Reception: handle inquiries and guest handling.
• Communications & Mail: manage emails, deliveries, and call students/parents as needed.
• Administrative & Records: update staff movements, leave, and MC records.
• Staff & Student Administration: coordinate staff details and attendance reports.
• Help with events, signage, and distribution of materials.

Skills

Communication

Teamwork

Initiative

Independence

Education

GCE O Level

Tools

MS Office

Job description

Core Role & Reception Duties

General Office Reception: Serve as the primary receptionist at the General Office, addressing general inquiries and coordinating temperature-taking exercises for visitors, contract workers, and students when required.

Communications & Mail: Manage generic school emails, process postal deliveries, maintain mail transaction logs, and initiate calls to students and parents regarding fees, events, and general matters.

Administrative & Records Management Staff & Leave Tracking: Update daily staff movements, leave forecasts, and Medical Certificates (MCs) on the GO board, while maintaining official leave and MC records.

Staff & Student Administration: Coordinate staff particulars with Admin Managers, submit monthly attendance reports for school-hire contract staff to employment agencies, and assist with staff in-box/cupboard labeling and the distribution of college ties and t-shirts to new staff.

Academic & Event Documentation: Prepare graduating student testimonials, distribute iExam registration slips and GIRO option forms, assist Year Heads in collating and storing student progress reports, and maintain lost and found records.

Logistics & Event Support Signage & Collaterals: Prepare meeting name tents, event signages, and meal vouchers for hosting exchange students.

School Events & Ad-Hoc Tasks: Support major college events such as Open House and College Day, and perform any other duties assigned by Admin Managers and School Leaders.

Working Hours & Schedule

Monday to Thursday: 7:00 AM to 4:00 PM (includes a 30-minute lunch break).

Friday: 7:00 AM to 3:30 PM (includes a 30-minute lunch break).

Off Days: Weekends and gazetted public holidays.

Qualifications & Experience

Education : GCE 'O' Level certificate or equivalent.

Working Experience : At least 1 year of working experience in a school environment.

Skills & Attributes

Communication & Teamwork : Good communication and interpersonal skills, combined with a collaborative team-player mindset, high initiative, and independence.

Technical Proficiency: Proficient in MS Office applications.

Work Ethic: Able to thrive and manage tasks efficiently in a fast-paced environment.

Email Address: [e-mail]

Migrantlink Pte. Ltd.

EA License: 25C3111

EA Personnel: R25158554 | Keith Tang