Receptionist (3196096)

Referment; Singapore; On-site; SGD 20,000 - 33,000; Full time

Job summary

Referment seeks a Receptionist to be the primary front-of-house presence in its Singapore office, creating a welcoming, professional experience for visitors and colleagues while keeping the office organized and running smoothly.

The role blends reception, facilities coordination and team support; suitable for someone who thrives on varied tasks and sensitive interactions, with Mandarin preferred due to regional colleagues and stakeholders.

Qualifications

• At least three years' experience in reception or front-desk roles.
• Strong communication and professional manner with visitors.
• Excellent organisation and attention to detail.
• Ability to handle confidential information and senior visitors.
• Willingness to learn emerging AI tools.

Responsibilities

• Welcome guests, clients and candidates, manage calls, and coordinate mail and packages.
• Manage meeting-room bookings and readiness, prepare refreshments and host visitors.
• Keep shared spaces and pantry well maintained with facilities/vendor support.
• Support the wider team with expenses, documents, meeting materials and travel coordination.
• Arrange onboarding for new joiners and assist with office events and social activities.

Skills

Customer-facing

Communication

Organization

Outlook

Word

Excel

Discretion

Mandarin

AI tools

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Referment is working with a global investment and technology firm looking for a Receptionist to become the primary front-of-house presence in its Singapore office. You’ll help create a welcoming, professional experience for visitors and colleagues while keeping the office organised and running smoothly.

This role combines reception, facilities coordination and practical team support. It would suit someone who enjoys being the person others rely on, can move confidently between planned tasks and unexpected requests, and handles sensitive interactions with maturity.

The Role

• Welcome guests, clients and candidates, manage calls, and coordinate incoming and outgoing mail and packages.
• Manage meeting-room bookings and readiness, prepare refreshments and support the hosting of visitors.
• Keep shared spaces and pantry supplies well maintained, working with building management and external vendors when facilities issues arise.
• Support the wider team with expenses, documents, meeting materials and travel coordination.
• Arrange access and onboarding logistics for new joiners and visitors, and help deliver office events and social activities.

What We’re Looking For

• At least three years' experience in reception, front-desk administration or another customer-facing role.
• A warm, professional manner and clear communication skills.
• Strong organisation and attention to detail, with a hands-on approach to varied office responsibilities.
• Good working knowledge of Microsoft Outlook, Word and Excel, plus an interest in learning emerging AI tools.
• The judgement and discretion to work with confidential information and senior visitors.

Experience in hospitality, private banking, a law firm or professional services would be useful, as would previous responsibility for travel, expenses or scheduling. Mandarin is preferred because the role interacts with regional Mandarin-speaking colleagues and stakeholders.

This could suit an experienced receptionist, office coordinator, guest-services professional or administrative assistant who wants a broad, people-facing remit in a professional environment.

#Referment