Front Desk Administration (Receptionist)

Nicoll Curtin; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Nicoll Curtin in Singapore is seeking a polished receptionist to be the warm, discreet face of the front desk. You will manage calls, visitors, meetings and administrative tasks in a high-service, professional environment.

Ideal candidates have at least 3 years in corporate reception, with experience dealing with VIPs and high-profile clients. Mandarin proficiency is advantageous in this CBD-based role.

Qualifications

• 3 years of dedicated corporate reception or front-of-house experience in a prestigious organization.
• Experience supporting VVIPs and high-profile clientele.
• Polished communication style, both in person and on the phone.
• High level of discretion and confidentiality.

Responsibilities

• Welcome clients and visitors with warmth and professionalism.
• Manage front desk, calls, correspondence, couriers and deliveries.
• Coordinate meeting-room bookings and ensure consistent room standards.
• Arrange visitor access, refreshments and meeting requirements.
• Keep reception and shared spaces presentable and well supplied.
• Liaise with building management and external vendors.
• Support new-joiner access and internal events.
• Provide administrative support and travel coordination.

Skills

Front-of-house

VIP support

Communication

Discretion

Attention to detail

Multitasking

Outlook

Word

Excel

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

A prestigious Global firm with an elite reputation, sophisticated working environment, and a strong culture of excellence is looking for a receptionist in their Singapore Office located at the heart of the CBD.

This is a highly visible front-of-house position in a professional environment with exacting standards. The successful person will be polished, discreet and highly organized, with the judgement to anticipate needs and handle senior visitors confidently.

Responsibilities

• Welcome clients, candidates and other visitors with warmth and professionalism.
• Manage the front desk, incoming calls, correspondence, couriers and deliveries.
• Coordinate meeting-room bookings and ensure rooms are prepared to a consistently high standard.
• Arrange visitor access, refreshments and other meeting requirements.
• Keep reception, shared spaces and office facilities presentable and well supplied.
• Liaise with building management and external vendors on maintenance and office services.
• Support new-joiner access, internal events and other office arrangements.
• Provide administrative support with expenses, documents, meeting materials and travel coordination.
• Handle sensitive information and visitor matters with complete discretion.

Requirements

• At least 3 years of dedicated corporate reception or front-of-house experience within a prestigious global organization, with proven experience supporting VVIPs and high-profile clientele.
• Experience working in a high-service professional environment.
• A polished and confident communication style, both in person and over the telephone.
• Proven ability to host senior clients and visitors professionally.
• Strong judgement, discretion and awareness of confidentiality.
• Exceptional attention to detail and the ability to anticipate what is needed.
• Calm, organized and dependable when managing several requests at once.
• Comfortable providing practical administrative and office support.
• Proficiency in Microsoft Outlook, Word and Excel.
• Experience in premium hospitality, professional services, a law firm or private banking industry would be strongly preferred.
• Mandarin proficiency would be advantageous due to the high volume of interaction with stakeholders from the Greater China Region