Receptionist

Gateway Search Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Gateway Search Pte Ltd is hiring a Receptionist for its Singapore office. You will be the first point of contact, handling front desk operations and providing general administrative support to ensure a smooth office environment.

The role requires excellent communication, a professional appearance and the ability to multitask in a dynamic team. Fresh graduates are welcome; full-time, permanent employment with typical office hours.

Qualifications

• Minimum GCE 'O' Level, Diploma or equivalent qualification.
• Prior reception/front desk or administrative support experience preferred.
• Fresh graduates welcome with positive attitude and strong communication.
• Good verbal and written English communication.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Welcome and assist visitors, clients and partners professionally.
• Answer, screen and direct calls, emails and inquiries.
• Manage visitor registrations, meeting room bookings and arrangements.
• Receive, sort and distribute mail and deliveries.
• Maintain a clean, presentable reception and meeting areas.
• Provide general administrative support including filing and data entry.
• Assist with office supplies and inventory management.
• Coordinate with building management and service providers on office matters.
• Help arrange refreshments, catering for meetings and events.
• Perform other administrative and operational duties as assigned.

Skills

Excellent communication

Customer-service mindset

Multitasking

Teamwork

Education

GCE O-Level / Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Receptionist - Singapore

Job Description | Full-time | Singapore

About the Role

We are looking for a friendly, professional and well-organised Receptionist to serve as the first point of contact for our office. The successful candidate will be responsible for managing front desk operations, handling administrative tasks and providing general office support to ensure a smooth and efficient workplace environment.

Key Responsibilities

• Welcome and assist visitors, clients and business partners in a professional and courteous manner.

• Answer, screen and direct incoming phone calls, emails and general enquiries to the appropriate departments.

• Manage visitor registration, meeting room bookings and meeting arrangements.

• Receive, sort and distribute incoming mail, courier deliveries and documents.

• Maintain the reception area and meeting rooms to ensure a clean, tidy and presentable office environment.

• Provide general administrative support, including document filing, data entry, photocopying and other ad hoc tasks.

• Assist with office supplies management, including monitoring inventory and arranging replenishment when necessary.

• Coordinate with building management, vendors and service providers on office-related matters.

• Support the arrangement of refreshments, catering and logistics for meetings and company events when required.

• Perform other administrative and operational duties as assigned.

Requirements

• Minimum GCE 'O' Level, Diploma or equivalent qualification.

• Previous experience in reception, front desk or administrative support roles is preferred.

• Fresh graduates with a positive attitude and strong communication skills are welcome to apply.

• Good verbal and written communication skills in English.

• Proficient in Microsoft Office applications, including Word, Excel and Outlook.

• Pleasant personality with a professional appearance and a customer-oriented mindset.

• Strong organisational skills, attention to detail and the ability to multitask effectively.

• Responsible, proactive and able to work independently as well as within a team.

• Good interpersonal skills with the ability to interact professionally with people at all levels.

Job Details

• Job Title: Receptionist

• Location: MBFC, Singapore

• Employment Type: Full-time, Permanent

• Working Hours: Monday to Friday, office hours

• Salary: Competitive, commensurate with experience