Receptionist (Singapore)

The D. E. Shaw Group; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

The D. E. Shaw Group in Singapore seeks a receptionist to join its office administration team, serving as the primary front-of-house presence. You will welcome staff and visitors, answer calls, manage mail, and assist with travel logistics, events, and meetings.

We value a warm, professional demeanor and strong communication, with a focus on organization and discretion as the office grows. Mandarin language skills are a plus for regional interactions.

Qualifications

• At least three years in a front-desk, receptionist, administrative, or customer-facing role.
• Warm and professional demeanor with strong communication skills.
• Interest in people-facing work and ability to engage visitors confidently.
• Excellent organizational abilities and attention to detail.
• Mature and discreet handling of sensitive information.
• Proficiency in Mandarin is a plus for regional interactions.

Responsibilities

• Greet guests and manage front-desk interactions, calls, and mail.
• Oversee meeting room scheduling and prepare refreshments for visitors.
• Maintain pantry and common areas; ensure cleanliness and presentation.
• Provide general administrative support, including documents and travel logistics.
• Coordinate access, onboarding, and liaise with vendors and building management.

Skills

Front desk experience

Communication skills

People-facing work

Organizational skills

Discretion

Mandarin language

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

OVERVIEW: The D. E. Shaw group seeks a receptionist to join its office administration team. This team is responsible for creating a welcoming and professional environment for staff and visitors, while supporting the smooth operation of the office. The role offers the opportunity to be the primary front-of-house presence and contribute to a collaborative and collegial workplace.

WHAT YOU'LL DO DAY-TO-DAY

• Serve as the main point of contact at the front desk by greeting guests, clients, and candidates, answering and directing calls, and managing incoming and outgoing mail and packages.
• Oversee meeting room scheduling and readiness, prepare refreshments, and help host visitors.
• Maintain pantry supplies and snacks, and ensure common areas—including the lounge, wellness room, and visitor desks—are clean and presentable, along with general facility upkeep as needed.
• Provide administrative support, including assisting with expense claims, preparing documents and meeting materials, and coordinating team travel logistics.
• Liaise with building management and vendors on office maintenance, coordinate access and onboarding for new joiners and visitors, and help organize office events and social activities.

WHAT WE’RE LOOKING FOR

• At least three years of experience in a front-desk, receptionist, administrative, or customer-facing role.
• A warm and professional demeanor, excellent communication skills, and a genuine interest in people-facing work.
• Familiarity with Microsoft Outlook, Word, and Excel, along with curiosity about—and willingness to experiment with—emerging AI tooling.
• Keen organizational skills, attention to detail, and a positive, hands‑on approach to a wide range of tasks as the office grows and responsibilities evolve.
• Maturity and discretion in handling sensitive information and high‑profile visitors.
• Background in hospitality, private banking, law firm, or professional services is a plus, as is prior experience supporting teams with travel, expenses, or scheduling.
• Proficiency in Mandarin is preferred, as the role involves interacting with regional Mandarin-speaking colleagues and stakeholders.