Receptionist

GATEWAY SEARCH PTE. LTD.; Singapore; On-site; SGD 31,000 - 40,000; Full time

Job summary

GATEWAY SEARCH PTE. LTD. in Singapore is seeking a friendly Receptionist to be the first point of contact at MBFC. You will manage front desk operations, handle administrative tasks and provide general office support to ensure a smooth workplace.

The role requires strong English, good interpersonal skills and the ability to multitask in a fast-paced environment. Fresh graduates welcome; salary is competitive and commensurate with experience.

Qualifications

• Minimum GCE 'O' Level, Diploma or equivalent qualification.
• Previous reception/front desk/admin experience preferred.
• Fresh graduates welcome.
• Good verbal and written English.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organisational and multitasking abilities.
• Professional appearance and customer-oriented mindset.
• Ability to work independently and in a team.
• Good interpersonal skills across all levels.

Responsibilities

• Welcome and assist visitors and clients in a courteous manner.
• Answer, screen and direct calls, emails to departments.
• Manage visitor registration and meeting room bookings.
• Sort and distribute mail and deliveries.
• Maintain a clean, presentable reception area.
• Provide general admin support including filing and data entry.
• Assist with office supplies and inventory replenishment.
• Coordinate with building management and service providers.
• Arrange refreshments and catering for meetings and events.
• Perform other administrative and operational duties.

Skills

English (Fluent)

Communication

Organizational Skills

Multitasking

Customer Service

Education

GCE O' Level / Diploma

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Receptionist - Singapore

Job Description | Full-time | Singapore

About the Role

We are looking for a friendly, professional and well-organised Receptionist to serve as the first point of contact for our office. The successful candidate will be responsible for managing front desk operations, handling administrative tasks and providing general office support to ensure a smooth and efficient workplace environment.

Key Responsibilities

• Welcome and assist visitors, clients and business partners in a professional and courteous manner.

• Answer, screen and direct incoming phone calls, emails and general enquiries to the appropriate departments.

• Manage visitor registration, meeting room bookings and meeting arrangements.

• Receive, sort and distribute incoming mail, courier deliveries and documents.

• Maintain the reception area and meeting rooms to ensure a clean, tidy and presentable office environment.

• Provide general administrative support, including document filing, data entry, photocopying and other ad hoc tasks.

• Assist with office supplies management, including monitoring inventory and arranging replenishment when necessary.

• Coordinate with building management, vendors and service providers on office-related matters.

• Support the arrangement of refreshments, catering and logistics for meetings and company events when required.

• Perform other administrative and operational duties as assigned.

Requirements

• Minimum GCE 'O' Level, Diploma or equivalent qualification.

• Previous experience in reception, front desk or administrative support roles is preferred.

• Fresh graduates with a positive attitude and strong communication skills are welcome to apply.

• Good verbal and written communication skills in English.

• Proficient in Microsoft Office applications, including Word, Excel and Outlook.

• Pleasant personality with a professional appearance and a customer-oriented mindset.

• Strong organisational skills, attention to detail and the ability to multitask effectively.

• Responsible, proactive and able to work independently as well as within a team.

• Good interpersonal skills with the ability to interact professionally with people at all levels.

Job Details

• Job Title: Receptionist

• Location: MBFC, Singapore

• Employment Type: Full-time, Permanent

• Working Hours: Monday to Friday, office hours

• Salary: Competitive, commensurate with experience