receptionist

RecruitFirst Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

RecruitFirst Pte Ltd in Singapore is seeking a skilled front desk professional to support office operations. You will warmly welcome guests, manage calls, and provide administrative support, ensuring a well-organized and presentable reception.

The ideal candidate will demonstrate excellent communication skills, multitask efficiently, and maintain a professional demeanor at all times. Proficiency in Microsoft Office Suite and a keen attention to detail are essential for this role.

Qualifications

• Warm, approachable demeanor and strong interpersonal skills.
• Ability to handle multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Working knowledge of Microsoft Office Suite.
• High attention to detail and strong time-management.

Responsibilities

• Welcome guests and manage visitor passes.
• Answer, screen, and forward incoming calls.
• Schedule meetings and maintain office calendars.
• Sort and distribute daily mail and packages.
• Keep reception area clean and stocked.

Skills

Customer Service

Multitasking

Communication

Tech Proficiency

Organization

Job description

What requirements you'll need to be eligible

• Customer Service: A warm, approachable demeanor with a professional attitude and strong interpersonal skills.
• Multitasking: The ability to handle phone calls, in-person guests, and urgent administrative tasks simultaneously.
• Communication: Excellent verbal and written communication skills.
• Tech Proficiency: Working knowledge of the Microsoft Office Suite and experience with standard office equipment (printers, faxes, or multi-line phone systems).
• Organization: High attention to detail and strong time-management

What you'll be doing on the job

• Visitor Management: Warmly welcome guests, notify staff of their arrival, and issue visitor passes to maintain office security.
• Communications: Answer, screen, and forward incoming phone calls, while taking accurate messages and managing company emails.
• Administrative Support: Schedule meetings, coordinate boardroom bookings, manage office calendars, and maintain filing systems.
• Mail & Logistics: Receive, sort, and distribute daily mail and packages.
• Front Desk Maintenance: Keep the reception area clean, presentable, and stocked with necessary stationery and company brochures