Reception & Office Concierge | Guest Experience & Admin

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 25,000 - 36,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore is seeking a proactive Receptionist/Administrative Assistant to warmly welcome visitors, answer calls, and route inquiries to the appropriate colleagues.

You will coordinate meeting room bookings, prepare rooms and refreshments, manage mail and deliveries, maintain tidy reception and meeting areas, and support general office tasks including data entry and document prep. Proficiency in Microsoft Office and strong communication are essential.

Qualifications

• Strong verbal and written communication.
• Courteous and professional when interacting with visitors, colleagues and external parties.
• Good organisational skills, attention to detail and the ability to prioritise tasks.
• Comfortable using Microsoft Office, including Word, Excel and Outlook.
• Reliable, proactive and willing to learn.

Responsibilities

• Welcome visitors, attend to enquiries and direct guests to the appropriate colleagues.
• Answer incoming calls, take messages and route enquiries promptly.
• Coordinate meeting room bookings and prepare rooms and refreshments for meetings.
• Handle incoming and outgoing mail, deliveries and courier arrangements.
• Maintain a tidy and organised reception area and meeting rooms.
• Monitor office supplies and coordinate replenishment and office maintenance with vendors.
• Support document preparation, data entry, filing and record keeping.
• Assist with staff activities, company events and other office administrative duties as required.

Skills

Verbal and written communication

Courteous and professional interaction

Organizational skills

Microsoft Office (Word/Excel/Outlook)

Reliable and proactive

Tools

Microsoft Office

Job description

TRUST RECRUIT PTE. LTD. in Singapore is seeking a proactive Receptionist/Administrative Assistant to warmly welcome visitors, answer calls, and route inquiries to the appropriate colleagues.

You will coordinate meeting room bookings, prepare rooms and refreshments, manage mail and deliveries, maintain tidy reception and meeting areas, and support general office tasks including data entry and document prep. Proficiency in Microsoft Office and strong communication are essential.