Contract Reception & Office Experience Coordinator

Recruit Express Pte Ltd; Singapore; On-site; SGD 26,000 - 34,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a proactive receptionist to create a welcoming front-desk experience for guests and staff in Singapore. You will coordinate meeting rooms, answer calls, sort mail, and perform general administrative tasks to keep the office running smoothly.

As the first point of contact, you will ensure security procedures are followed, support vendors and facilities teams, and assist with ad-hoc duties in a fast-paced corporate environment.

Responsibilities

• Greet and welcome visitors at the office reception and direct to appropriate person/meeting room/office
• Answer and screen incoming phone calls
• Keep reception area tidy and presentable and ensure all displays are in working order
• Receive, sort and distribute daily mail and deliveries
• Arrange international and local courier
• Preparation of meeting rooms, serve drinks to visitors and tidy meeting rooms after use
• Booking of meeting rooms for staff via Outlook
• Maintain office security by following safety procedures and controlling access to non-public areas via the reception desk
• Coordinate with vendors/ building management for office maintenance and servicing
• Coordinate weekly office lunch and fruits
• Submission of administrative related invoices in Concur - training provided
• Coordinate procurement of office and supplies and perform administrative office duties
• Other ad-hoc duties as assigned

Job description

Recruit Express Pte Ltd is seeking a proactive receptionist to create a welcoming front-desk experience for guests and staff in Singapore. You will coordinate meeting rooms, answer calls, sort mail, and perform general administrative tasks to keep the office running smoothly.

As the first point of contact, you will ensure security procedures are followed, support vendors and facilities teams, and assist with ad-hoc duties in a fast-paced corporate environment.