Reception & Facilities Coordinator

Tek Systems; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A dynamic technology company in Singapore seeks a dedicated individual to oversee workplace operations and enhance employee engagement. The ideal candidate will have strong communication skills and problem-solving abilities, ensuring a supportive and inclusive environment. Responsibilities include managing daily operations, coordinating maintenance, and acting as a key contact for employee queries. Join this vibrant team to elevate the employee experience in a fast-paced setting.

Qualifications

• Strong communication skills (written & verbal) with a natural ability to engage and support others.
• Problem-solver who can think on their feet and make quick, effective decisions.
• Organised, detail-oriented and able to juggle multiple tasks seamlessly.

Responsibilities

• Oversee daily workplace operations to maintain a clean, safe and welcoming environment.
• Coordinate facilities maintenance/repairs with service providers.
• Manage mailroom operations including handling and distribution of packages.
• Act as the main point of contact for employee workplace enquiries.
• Support employee engagement activities.

Skills

Strong communication skills

Problem-solving abilities

Organised and detail-oriented

Positive interpersonal skills

Familiarity with Zoom, Slack, and Google Workspace

Education

Diploma or Degree in Facilities Management, Business Administration, HR or related fields

Job description

About the Team

Join the team behind one of Southeast Asia’s most iconic Superapp — a platform that moves millions every day. In this role, you’ll be the force that keeps our workplace buzzing, our people supported, and our community connected.

About the Role

If you love creating meaningful experiences, keeping things running smoothly, and being the go‑to person everyone trusts — this role is for you. We’re looking for someone who brings energy, organisation, and a people‑first mindset to help shape a workplace that employees love coming to every day.

Key Responsibilities

• Oversee daily workplace operations to maintain a clean, safe and welcoming environment.
• Coordinate facilities maintenance/repairs with service providers and update stakeholders.
• Manage mailroom operations including handling, distribution and tracking of packages.
• Act as the main point of contact for employee workplace enquiries and feedback.
• Support employee engagement activities and assist drivers/passengers with app‑related concerns.
• Manage office resources—supplies, inventory, locker allocation and meeting room setups.
• Provide regular workplace reports and act as a communication bridge between employees and management.

What We’re Looking For

• Strong communication skills (written & verbal) with a natural ability to engage and support others
• Problem‑solver who can think on their feet and make quick, effective decisions
• Organised, detail‑oriented and able to juggle multiple tasks seamlessly
• Positive interpersonal skills with a passion for creating an inclusive and supportive workplace
• Comfortable using tools like Zoom, Slack and Google Workspace

Nice-to-Haves

• Diploma or Degree in Facilities Management, Business Administration, HR or related fields
• Certifications in facilities management or workplace safety are an advantage
• Prior experience in facilities, office admin, customer service or employee engagement roles

Why Join Us

You’ll be at the heart of the workplace — supporting people, solving challenges, and elevating the employee experience. If you enjoy variety, love interacting with people, and thrive in a dynamic environment, you’ll feel right at home.

We regret to inform that only shortlisted candidates will be notified.