PURCHASING EXECUTIVE

GuangDong Import & Export Pte Ltd; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

GuangDong Import & Export Pte Ltd in Singapore is seeking an experienced Purchasing/Procurement Specialist to source goods from local vendors and manage vendor relationships. You will negotiate pricing, monitor inventory, and process POs to support F&B operations.

The role requires 2–3 years in procurement, strong Mandarin communication, and proficiency with ERP and MS Office to drive cost efficiency and ensure timely deliveries. Office in Jurong; typical 8am–5pm schedule.

Qualifications

• 2–3 years of purchasing/procurement experience in Food Services/ Food Manufacturing/ F&B.
• Familiar with ERP systems and Microsoft Office.
• Proficient Mandarin to liaise with Mandarin-speaking associates.
• Strong product knowledge and sensitivity to market trends.

Responsibilities

• Source and procure goods from local vendors in line with company requirements.
• Negotiate with vendors for pricing, availability, and delivery schedules.
• Monitor inventory levels to meet operational demands.
• Analyze market prices to ensure competitive procurement pricing.
• Prepare and process Purchase Orders accurately and timely.
• Coordinate incoming deliveries and verify items, quantities, and quality.
• Maintain procurement records including supplier data and pricing history.
• Arrange returns of defective goods and process GRNs.
• Provide administrative support to the Purchasing Department.
• Conduct supplier evaluation and monitor performance for continuous improvement.
• Perform other ad hoc tasks as assigned by management.

Skills

Vendor management

Negotiation

Communication skills

Planning & organizing

Attention to detail

Problem solving

Vendor relations

Education

Professional Certificate/Nitec or Diploma in Supply Chain Management

Tools

Microsoft Office

ERP systems

Job description

Company Background

Guangdong was established in 1987 and mainly deals with dried fruits, agricultural products, grain products, sauces, moon cake fillings and a wide variety of food products. We are a professional and experienced wholesaler and food supplier, supplying quality food to local retail shops and to the F&B industry.

Core Responsibilities:

• Source and procure goods from local vendors and manufacturers in accordance with company requirements.

• Liaise and negotiate with vendors to obtain product information, including pricing, availability, specifications, and delivery schedules.

• Monitor and maintain inventory levels to ensure sufficient stock availability to meet operational demands.

• Conduct market price analysis to ensure competitive procurement pricing.

• Prepare and process Purchase Orders (POs) accurately and in a timely manner.

• Coordinate and verify incoming deliveries to ensure the correct items, quantities, and quality standards are met.

• Maintain and update procurement records, including supplier information, purchase history, pricing, delivery performance, product quality, and inventory data.

• Arrange the return of defective or unacceptable goods to vendors and prepare Goods Return Notes (GRNs) to process the return.

• Provide administrative support to the Purchasing Department.

• Conduct supplier evaluation and performance monitoring to ensure continuous improvement in service and quality.

• Perform any other ad hoc tasks, projects, or duties assigned by management from time to time.

Job Specifications:

• Professional Certificate/Nitec or Diploma, preferably in Supply Chain Management, Business Admin, Procurement, or related fields

• 2 - 3 years of purchasing/procurement experience in similar industry (Food Services/ Food Manufacturing/ F&B)

• Strong product knowledge and sensitive to market trends

• Able to plan, organise, problem-solve and follow through on tasks promptly and professionally

• Strong attention to detail

• Good communication, negotiation and vendor management skills

• Familiar with Microsoft Office and ERP system applications

• Proficiency in mandarin to liaise with mandarin speaking associates

Additional Info:

• Office located at Jurong (Toh Guan)

• Monday to Friday 8am – 5pm, Alternate Saturdays 8am – 2pm