Purchasing / Procurement Assistant

JCO JEWELRY PTE. LTD.; Singapore; On-site; SGD 33,480 - 58,032; Full time

Job summary

PVH (Tommy Hilfiger/Calvin Klein) Singapore is seeking an organized procurement assistant to support day-to-day purchasing and supplier coordination in a fast-paced fashion group.

You will process purchase orders, liaise with overseas suppliers on quotations and deliveries, and maintain accurate records in our systems, including Shopify. Proficiency in Excel and Word, with Mandarin preferred for liaising with Mandarin-speaking suppliers.

Qualifications

• 1 year minimum experience in purchasing, procurement, merchandising, or admin support.
• Meticulous, detail oriented, and highly organized with strong follow-up skills.
• Proficient in Microsoft Office, especially Excel and Word.
• Good communication and interpersonal skills.
• Mandarin language ability preferred for liaising with Mandarin-speaking suppliers.
• Ability to prioritize tasks and work in a fast-paced environment.
• Proactive and willing to learn.
• Positive attitude; able to work independently or in a team.

Responsibilities

• Support day-to-day purchasing and procurement operations.
• Liaise with overseas suppliers on quotations, purchase orders, product enquiries, and delivery schedules.
• Prepare, process, and maintain purchase orders, invoices, and other procurement-related documents.
• Monitor supplier deliveries for timely receipt and verify quantities, quality, and specifications.
• Maintain records of purchase orders, supplier information, pricing, and product details.
• Update product information, pricing, and inventory in Shopify or inventory management system.
• Coordinate closely with the fulfilment and warehouse teams to ensure smooth receiving of goods.
• Provide administrative and coordination support.
• Data entry, filing, documentation, and report preparation.
• Perform other ad hoc duties and projects as assigned.

Skills

Communication skills

Attention to detail

Multitasking

Mandarin (preferred)

Tools

Excel

Word

Job description

Responsibilities

• Support the day-to-day purchasing and procurement operations.


• Liaise with overseas suppliers on quotations, purchase orders, product enquiries, and delivery schedules.


• Prepare, process, and maintain purchase orders, invoices, and other procurement-related documents.


• Monitor and follow up on supplier deliveries to ensure timely receipt of goods and verify order quantities, quality, and specifications.


• Maintain accurate records of purchase orders, supplier information, pricing, and product details.


• Update product information, pricing, and inventory records in the Shopify or inventory management system.


• Coordinate closely with the fulfilment and warehouse teams to ensure smooth receiving of goods.


• Provide administrative and coordination support.


• Assist with data entry, filing, documentation, and report preparation.


• Perform other ad hoc duties and projects as assigned.

Requirements

• Minimum 1 year of experience in purchasing, procurement, merchandising, or administrative support.


• Meticulous, detail-oriented, and highly organized with strong follow-up skills.


• Proficient in Microsoft Office, particularly Excel and Word.


• Good communication and interpersonal skills.


• Ability to communicate in Mandarin is preferred to liaise with Mandarin-speaking suppliers and vendors.


• Able to prioritize tasks, manage multiple responsibilities, and work effectively in a fast-paced environment.


• Responsible, proactive, and willing to learn.


• Positive attitude with the ability to work independently as well as collaboratively in a team.