Purchasing cum Inventory Executive

PAN-WEST (PRIVATE) LIMITED; Singapore; On-site; SGD 42,000 - 56,000; Full time

Job summary

PAN-WEST (PRIVATE) LIMITED is seeking an Inventory Controller to manage stock levels, maintain accurate records, and address discrepancies promptly.

You will monitor stock movement, process orders, create POs, issue delivery orders, and coordinate with warehouse staff to ensure timely deliveries. The role requires collaboration with procurement, sales, and operations, adherence to safety standards, and preparation of routine inventory reports with insights for continuous improvement.

Qualifications

• ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field.
• 1-2 years of experience in inventory management or a related field.
• Familiarity with inventory management software (e.g., SAP, Oracle, or Autocount).
• Basic accounting knowledge is preferred.

Responsibilities

• Maintain accurate records of inventory levels and address discrepancies promptly.
• Monitor stock levels and reorder products to prevent stockouts or overstocking.
• Create PO and update items in the system; match items code and stock against sales orders to ensure supply before DO.
• Generate DO and liaise with warehouse to ensure timely deliveries.
• Churn out invoices to Finance and send to customer/outlets.
• Oversee the receipt of goods, documenting, inspecting, and storing per procedures.
• Coordinate the issuance of stock to destinations as per requirements.
• Prepare daily, weekly, and monthly inventory reports, summarize stock movements and issues.
• Update and maintain inventory management system with accurate stock data.
• Work closely with procurement, sales, and operations teams to ensure smooth inventory operations.
• Assist in coordinating product returns, transfers, and deliveries to customers.
• Ensure inventory handling procedures comply with safety and regulatory standards.
• Take part in implementing best practices for inventory handling and storage.
• Any adhoc duties as deemed appropriate

Skills

Organizational skills

Time management

Detail-oriented

Excel proficiency

Communication skills

Analytical thinking

Education

ITE/ Diploma in Business or related field

Tools

SAP

Oracle

AutoCount

Job description

Key Responsibilities

Inventory Management

• Maintain accurate records of inventory levels, ensuring stock is tracked properly and discrepancies are addressed promptly.
• Monitor stock levels and reorder products in a timely manner to avoid stockouts or overstocking.
• Ensure proper storage and organization of products to optimize space and prevent product damage.

Monitoring of Stock Movement

• Monitor inventory stocks in warehouse and system.
• Prepare and maintain detailed reports on stock levels, movements, and audit findings.

Order Processing and Order Management

• Create PO and update items into system.
• Match items code and stock inventory against sales order to ensure adequate supply before issuing of delivery order.
• Generate DO and liaise with warehouse to ensure orders are delivered timely.
• Churn out invoices to Finance and send it out to the customer/outlets.

Receiving and Issuing Stock

• Oversee the receipt of goods, ensuring that products are properly documented, inspected, and stored in accordance with company procedures.
• Coordinate the issuance of stock to destinations as per requirements.

Inventory Reporting

• Prepare daily, weekly, and monthly inventory reports, summarizing stock levels, movements, and any issues.
• Provide insights into inventory trends and highlight areas for improvement.

System Management

• Update and maintain the inventory management system with accurate stock data.
• Ensure proper documentation for stock movement and transactions, ensuring compliance with internal processes.

• Extract monthly sales report from system.

Collaboration with Teams

• Work closely with procurement, sales, and operations teams to ensure smooth inventory operations and timely stock availability.
• Assist in coordinating product returns, transfers, and deliveries to customers.

Compliance & Safety

• Ensure that all inventory handling procedures comply with safety and regulatory standards.
• Take part in implementing best practices for inventory handling and storage.

Any adhoc duties as deemed appropriate

Skills and Qualifications

Educational Qualifications

ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field.

Experience

1-2 years of experience in inventory management or a related field.

Familiarity with inventory management software (e.g., SAP, Oracle, or Autocount).

Basic accounting knowledge is preferred.

Skills

Strong organizational and time-management skills. Detail-oriented with a keen eye for accuracy. Proficient in Microsoft Excel (e.g. data entry, pivot tables).Good communication and interpersonal skills. Problem-solving mindset and ability to think analytically.

Attributes

Ability to work independently and as part of a team. Comfortable with doing hands-on duties in warehouse environment, at times. Multitasking capabilities