Purchasing cum Inventory Executive

People Profilers Pte Ltd; Singapore; On-site; SGD 32,000 - 48,000; Full time

Job summary

People Profilers Pte Ltd in Singapore is seeking an Inventory Executive to maintain accurate stock levels, manage stock movements, perform stock audits, and support daily inventory operations across warehouses and departments.

You will create purchase orders, reconcile discrepancies, generate delivery orders, issue invoices, and prepare daily/weekly/monthly inventory reports, collaborating with procurement, sales, and finance to ensure timely, compliant stock availability.

Qualifications

• 1-2 years of experience in inventory management or related field.
• Familiarity with inventory management software (SAP, Oracle, or Autocount).
• Basic accounting knowledge is preferred.

Responsibilities

• Maintain accurate records of inventory levels and monitor stock to prevent discrepancies.
• Monitor stock levels and reorder products to avoid stockouts or overstocking.
• Create PO and update items into system; match items against sales orders to ensure supply before delivery.
• Generate DO and coordinate with warehouse for timely delivery; churn out invoices to Finance and send to customers/outlets.
• Oversee receipt of goods, ensure proper documentation and storage per procedures; coordinate stock issuance to destinations.
• Prepare daily, weekly, and monthly inventory reports and provide insights on trends and improvements.
• Update inventory system with accurate stock data and maintain documentation for stock movements.
• Collaborate with procurement, sales, and operations teams to ensure smooth inventory operations and timely stock availability.
• Ensure inventory handling complies with safety and regulatory standards; participate in best-practice implementations.
• Extract monthly sales report from system.
• Ad hoc duties as deemed appropriate.

Skills

Inventory management

Basic accounting

Education

ITE or Diploma in Business, Supply Chain Management, Logistics, or related field

Tools

SAP

Oracle

Autocount

Job description

Job Summary:

The Inventory Executive will be responsible for maintaining accurate and up-to-date inventory levels, managing stock, and ensuring smooth inventory operations. This role involves tracking inventory movement, conducting stock audits, reconciling discrepancies, and collaborating with other departments to ensure that inventory meets the company’s operational needs.

Key Responsibilities:

1. Inventory Management:

   • Maintain accurate records of inventory levels, ensuring stock is tracked properly and discrepancies are addressed promptly.

   • Monitor stock levels and reorder products in a timely manner to avoid stockouts or overstocking.

   • Ensure proper storage and organization of products to optimize space and prevent product damage.

2. Monitoring of Stock Movement:

   • Monitor inventory stocks in warehouse and system.

   • Prepare and maintain detailed reports on stock levels, movements, and audit findings.

3. Order Processing and Order Management

   • Create PO and update items into system.

   • Match items code and stock inventory against sales order to ensure adequate supply before issuing of delivery order.

   • Generate DO and liaise with warehouse to ensure orders are delivered timely.

   • Churn out invoices to Finance and send it out to the customer/outlets.

4. Receiving and Issuing Stock:

   • Oversee the receipt of goods, ensuring that products are properly documented, inspected, and stored in accordance with company procedures.

   • Coordinate the issuance of stock to destinations as per requirements.

1. Inventory Reporting:

   • Prepare daily, weekly, and monthly inventory reports, summarizing stock levels, movements, and any issues.

   • Provide insights into inventory trends and highlight areas for improvement.

2. System Management:

   • Update and maintain the inventory management system with accurate stock data.

   • Ensure proper documentation for stock movement and transactions, ensuring compliance with internal processes.

1. Collaboration with Teams:

   • Work closely with procurement, sales, and operations teams to ensure smooth inventory operations and timely stock availability.

   • Assist in coordinating product returns, transfers, and deliveries to customers.

2. Compliance & Safety:

   • Ensure that all inventory handling procedures comply with safety and regulatory standards.

   • Take part in implementing best practices for inventory handling and storage.

1. o Extract monthly sales report from system.

9. Any adhoc duties as deemed appropriate

Skills and Qualifications:

• Educational Qualifications:

  • ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field.

• Experience:

  • 1-2 years of experience in inventory management or a related field.

  • Familiarity with inventory management software (e.g., SAP, Oracle, or Autocount).

  • Basic accounting knowledge is preferred.