Inventory cum Purchasing Executive

Pan-West (Private) Limited; Singapore; On-site; SGD 32,000 - 45,000; Full time

Job summary

Pan-West (Private) Limited in Singapore is seeking an Inventory Assistant to manage stock levels, processes and reporting. You will create POs, update systems, and ensure timely deliveries by coordinating with warehouse and sales teams.

The role requires 1-2 years in inventory management, familiarity with SAP/Oracle/AutoCount, and basic accounting knowledge. Strong Excel skills and attention to detail are essential for accurate records and compliant operations.

Qualifications

• 1-2 years of experience in inventory management or a related field.
• Familiarity with inventory management software (SAP, Oracle, or AutoCount).
• Basic accounting knowledge is preferred.

Responsibilities

• Maintain accurate inventory records and address discrepancies promptly.
• Monitor stock levels and reorder to avoid stockouts or overstock.
• Create PO and update items into system.
• Match items code and stock inventory against sales order to ensure adequate supply before issuing of delivery order.
• Generate DO and liaise with warehouse to ensure orders are delivered timely.
• Churn out invoices to Finance and send it out to the customer/outlets.
• Oversee the receipt of goods, ensuring proper documentation and storage.
• Coordinate the issuance of stock to destinations as per requirements.
• Prepare daily, weekly, and monthly inventory reports, summarising stock levels and movements.
• Update and maintain the inventory management system with accurate stock data.
• Work closely with procurement, sales, and operations teams to ensure smooth inventory operations.
• Ensure all inventory handling procedures comply with safety standards.
• Take part in implementing best practices for inventory handling and storage.
• Any adhoc duties as deemed appropriate

Skills

Inventory management

Microsoft Excel

Team collaboration

Communication

Analytical thinking

Education

ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field

Tools

SAP

Oracle

AutoCount

Job description

Key Responsibilities:

Inventory Management:

• Maintain accurate records of inventory levels, ensuring stock is tracked properly and discrepancies are addressed promptly.

• Monitor stock levels and reorder products in a timely manner to avoid stockouts or overstocking.

• Ensure proper storage and organization of products to optimize space and prevent product damage.

Monitoring of Stock Movement:

• Monitor inventory stocks in warehouse and system.

• Prepare and maintain detailed reports on stock levels, movements, and audit findings.

Order Processing and Order Management

• Create PO and update items into system.

• Match items code and stock inventory against sales order to ensure adequate supply before issuing of delivery order.

• Generate DO and liaise with warehouse to ensure orders are delivered timely.

• Churn out invoices to Finance and send it out to the customer/outlets.

Receiving and Issuing Stock:

• Oversee the receipt of goods, ensuring that products are properly documented, inspected, and stored in accordance with company procedures.

• Coordinate the issuance of stock to destinations as per requirements.

Inventory Reporting:

• Prepare daily, weekly, and monthly inventory reports, summarizing stock levels, movements, and any issues.

• Provide insights into inventory trends and highlight areas for improvement.

System Management:

• Update and maintain the inventory management system with accurate stock data.

• Extract monthly sales report from system.

• Ensure proper documentation for stock movement and transactions, ensuring compliance with internal processes.

Collaboration with Teams:

• Work closely with procurement, sales, and operations teams to ensure smooth inventory operations and timely stock availability.

• Assist in coordinating product returns, transfers, and deliveries to customers.

Compliance & Safety:

• Ensure that all inventory handling procedures comply with safety and regulatory standards.

• Take part in implementing best practices for inventory handling and storage.

Any adhoc duties as deemed appropriate

Skills and Qualifications:

• Educational Qualifications:

  • ITE or Diploma in Business, Supply Chain Management, Logistics, or a related field.

• Experience:

  • 1-2 years of experience in inventory management or a related field.

  • Familiarity with inventory management software (e.g., SAP, Oracle, or Autocount).

  • Basic accounting knowledge is preferred.

• Skills:

  • Strong organizational and time-management skills.

  • Detail-oriented with a keen eye for accuracy.

  • Proficient in Microsoft Excel (e.g. data entry, pivot tables).

  • Good communication and interpersonal skills.

  • Problem-solving mindset and ability to think analytically.

• Attributes:

  • Ability to work independently and as part of a team.

  • Comfortable with doing hands-on duties in warehouse environment, at times.

  • Multitasking capabilities