Purchasing Assistant – Flowers & Gifting

Far East Flora.com Pte Ltd; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

Far East Flora.com Pte Ltd is seeking an organized Purchasing & Procurement Coordinator to help keep our flowers, gifts and seasonal collections flowing smoothly. You will collaborate with Product Development, Operations, Warehouse and suppliers to ensure timely availability of products and materials.

Responsibilities include processing purchase orders, coordinating with local suppliers, monitoring stock levels and supporting seasonal campaigns such as Valentine’s Day and Christmas.

Qualifications

• Minimum 1 year of experience in purchasing, procurement, inventory control, or an administrative role.
• Diploma in Business, SCM, Logistics or related discipline.
• Proficient in MS Excel, Word and Outlook; ERP experience is a plus.
• Communicate effectively in English and Mandarin with suppliers and internal stakeholders.

Responsibilities

• Prepare and process purchase orders for flowers, gifting products, F&B products, packaging materials and other operational supplies.
• Coordinate with local suppliers to ensure timely delivery and fulfilment of purchase requirements.
• Monitor purchase order status and follow up with suppliers to minimise supply disruptions.
• Monitor inventory levels and aid in forecasting for major seasonal campaigns.
• Collaborate with Product Development, Sales, Operations, Marketing and Warehouse to support launches and daily requirements.

Skills

MS Excel

MS Word

MS Outlook

Strong organizational skills

Education

Diploma in Business / SCM / Logistics / Procurement

Tools

ERP

Inventory management system

Job description

If you're organized, detail-oriented and enjoy coordinating purchases while keeping operations running smoothly, this role offers the opportunity to play a key part in bringing our flowers, gifts and seasonal collections to life.

Join our Purchasing team to ensure the timely availability of flowers, gifting products, F&B products, packaging materials and other operational supplies that support our daily operations and festive campaigns. Working closely with Product Development, Operations, Warehouse and suppliers, you'll help ensure our customers receive the right products at the right time.

Key Responsibilities

1. Purchasing & Procurement Coordination

• Prepare and process purchase orders for flowers, gifting products, F&B products, packaging materials and other operational supplies.
• Coordinate with local suppliers to ensure timely delivery and fulfilment of purchase requirements.
• Monitor purchase order status and proactively follow up with suppliers on outstanding deliveries to minimise supply disruptions.

2. Inventory Planning & Stock Management

• Monitor inventory levels and consumption trends to ensure adequate stock availability while minimising excess inventory.
• Assist in inventory forecasting and procurement planning for major seasonal campaigns such as Valentine's Day, Mother's Day, Hari Raya, Christmas and Chinese New Year.

3. Supplier & Product Administration

• Maintain accurate supplier records, purchase documentation, product specifications and costing information.
• Support the onboarding of new suppliers, including the collection of required documents and updating vendor information.
• Coordinate product samples and ensure all necessary approvals are obtained before procurement.

4. Cost Control & Purchasing Analysis

• Compare quotations from suppliers and recommend cost-effective purchasing options without compromising quality.
• Support the Purchasing team in identifying cost-saving opportunities and improving purchasing efficiency.

5. Cross-Functional Collaboration

• Work closely with Product Development, Sales, Operations, Marketing and Warehouse teams to support product launches and daily operational requirements.
• Coordinate with internal stakeholders to ensure purchased materials are delivered according to project timelines.

Requirements

• Minimum 1 year of experience in purchasing, procurement, inventory control, supply chain or an administrative role. Entry-level candidate with a strong willingness to learn are welcome to apply.
• Diploma in Business, Supply Chain Management, Logistics, Procurement or a related discipline.
• Proficient in Microsoft Excel, Word and Outlook. Experience with ERP or inventory management systems will be an advantage.
• Able to communicate effectively in English and Mandarin to liaise with Mandarin-speaking suppliers and internal stakeholders where required.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Meticulous, proactive and committed to maintaining accuracy in purchasing records.
• A collaborative team player with a positive attitude and a willingness to learn and grow.

Why Join Us?

• Be part of one of Singapore's leading floral and gifting companies.
• Gain valuable exposure to purchasing, inventory planning and supplier management.
• Work closely with cross-functional teams on exciting seasonal campaigns and new product launches.
• Enjoy opportunities to learn, grow and build your career in procurement within a collaborative and supportive work environment.

We regret that only shortlisted candidates will be notified.