Purchasing Administrative Officer

EIGHTEEN CHEFS PTE. LTD.; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

EIGHTEEN CHEFS PTE. LTD. in Singapore is seeking a Purchasing Admin to monitor order deliveries, liaise with suppliers, verify invoices, and manage procurement records. The role involves inventory control, data reporting, and ensuring compliance with company procedures.

Responsibilities include processing requisitions, coordinating deliveries, documenting contracts and invoices, and performing ad-hoc purchasing duties as required.

Responsibilities

• Monitor delivery of orders and liaise with operations and suppliers on delivery issues, quality defects and corrective actions.
• Sort invoices and relevant documents.
• liaise with operations and suppliers to ensure proper procurement procedures and timely invoice processing.
• Verify and process invoices in ordering system; check pricing as per supplier agreement.
• Process requisitions from outlets and arrange delivery and maintain inventory list; monitor stock level.
• Tabulate data and generate procurement and price evaluation reports for Management.
• Maintain records on suppliers pricing, terms and correspondence.
• Maintain filing of Purchase Orders, Invoices, Contracts and Agreements.
• Other administrative duties related to purchasing functions.

Job description

Responsibilities:

• Monitor of delivery of orders and ensure timely delivery; liaise with operations and suppliers on products delivery issues, quality issue (defects) and take corrective actions (replacement etc) to rectify issues, in accordance to the company's standards and procedures.
• Sorting of invoices and relevant documents
• Liaise with operations and suppliers to ensure proper procurement procedures are carried out so that invoices are processed timely
• To perform timely verification and processing of Invoices in the ordering system; check and verify pricing as per agreement with supplier
• Process requisition from outlets and arrange for delivery and maintain inventory list; monitor stock level
• Tabulate data and generate timely procurement and price evaluation reports to Management for review
• Maintain updated records on suppliers pricing, terms and contact correspondence
• Maintain proper filing an documentation of Purchase Orders, Invoices, Contracts and Agreements
• Other administrative and ad-hoc duties relating to purchasing functions