Purchaser Assistant

YY CIRCLE (SG) PRIVATE LIMITED; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

YY CIRCLE (SG) PRIVATE LIMITED is seeking a procurement/administrator to support purchase requisitions, supplier quotations, and order tracking in Singapore. You will liaise with suppliers and internal teams to clarify requirements and timelines, ensuring accurate documentation and on-time deliveries.

The ideal candidate has 1–2 years in procurement or admin roles, strong communication and negotiation abilities, and proficiency in Excel and Word.

Qualifications

• 1-2 years of procurement, purchasing, or admin support experience.
• Good communication, negotiation, and time-management skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping.
• Able to work independently as well as part of a team.

Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and related documentation.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by supervisor or manager.

Skills

Communication skills

Negotiation skills

Time-management

Excel

Word

Supplier communication

Detail-oriented

Teamwork/independence

Tools

Microsoft Excel

Microsoft Word

Job description

Job Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and other related documentation as required.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Requirements

• 1-2 years of working experience in procurement, purchasing, or administrative support is an advantage.
• Good communication, negotiation, and time-management skills.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping skills.
• Able to work independently as well as part of a team.