Property Operations & Admin Executive

Hongkong Land Limited; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Hongkong Land Limited is seeking an Administrative Executive to support the Building Management team in Singapore. The role handles document administration, vendor coordination, procurement support, tenant communications, record keeping, and payment processing to ensure smooth daily operations.

The ideal candidate will have at least 5 years of administrative experience in property/ facilities management, strong MS Office skills, and familiarity with property management software such as SAP,

Qualifications

• At least 5 years of administrative experience, preferably in property management or commercial buildings.
• Proficient in Microsoft Office and document control.
• Experience with property management systems is advantageous.

Responsibilities

• Provide administrative support to the Building Management team and assist with day-to-day operations.
• Manage correspondence, filing, record keeping, and document control.
• Maintain records of contracts, licences, permits, warranties, and inspections.
• Prepare reports, presentations, minutes, and management papers.
• Coordinate meetings and track follow-up actions; raise purchase requests and orders.

Skills

Microsoft Office

Record keeping

Vendor coordination

Communication skills

Multi-tasking

Attention to detail

SAP/Maximo/Yardi/MRI familiarity

Tools

SAP

Maximo

Yardi

MRI

Job description

Hongkong Land Limited is seeking an Administrative Executive to support the Building Management team in Singapore. The role handles document administration, vendor coordination, procurement support, tenant communications, record keeping, and payment processing to ensure smooth daily operations.

The ideal candidate will have at least 5 years of administrative experience in property/ facilities management, strong MS Office skills, and familiarity with property management software such as SAP,