Operations Admin Specialist - Procurement & Coordination

CapitaLand; Singapore; On-site; SGD 27,000 - 47,000; Full time

Benefits offered by this job

Medical coverage

Training & development

Ascott rates

Volunteerism

Wellness programmes

Job summary

CapitaLand is seeking an Administrative Assistant to support the Operations team in Singapore. The role involves keeping department records accurate, handling sourcing and purchasing tasks, preparing invoices, data entry, and coordinating paperwork for various operational processes.

You will also assist in documentation for renovation works, tenant communications, and general administrative duties. Strong English and MS Office skills are essential, along with being systematic and meticulous.

Qualifications

• Diploma in Business Studies or equivalent required.
• Strong communication and interpersonal skills essential.
• Proficient in spoken and written English.
• MS Office proficiency required.
• Systematic, organized and meticulous.

Responsibilities

• Provide administrative support to the Operations team to keep the department effective and up to date.
• Carry out sourcing and purchasing duties.
• Prepare invoices, data entry and submission of regularly scheduled reports.
• Coordinate paperwork for meter reading, carpark system, M&E services and other operational processes.
• Assist in documentation for renovation works and reinstatement cases.
• Assist in dealings and correspondence with tenants.
• Perform general administrative and clerical duties.

Skills

Communication skills

English proficiency

MS Office

Organizational skills

Education

Diploma in Business Studies or equivalent

Tools

Microsoft Office

Job description

CapitaLand is seeking an Administrative Assistant to support the Operations team in Singapore. The role involves keeping department records accurate, handling sourcing and purchasing tasks, preparing invoices, data entry, and coordinating paperwork for various operational processes.

You will also assist in documentation for renovation works, tenant communications, and general administrative duties. Strong English and MS Office skills are essential, along with being systematic and meticulous.