Senior Administrative & Operations Executive

Hongkong Land (Singapore) Pte. Ltd.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Hongkong Land (Singapore) Pte. Ltd. is seeking an Administrative Executive to provide administrative and operational support to the Building Management team, ensuring smooth day-to-day operations of the property.

You will handle document administration, vendor coordination, procurement support, tenant correspondence, record keeping, payment processing, and general office administration. The role involves coordinating meetings, managing contracts and licences, assisting in budget and expenditure

Qualifications

• Strong organisational abilities and attention to detail.
• Ability to manage multiple filing and documentation tasks.
• Effective communication with vendors, tenants and internal teams.
• Proactive coordination of administrative workflows.

Responsibilities

• Provide administrative support to Building Management team.
• Manage correspondence, filing, record keeping, and document control.
• Maintain contracts, licences, permits, warranties, and inspection reports.
• Prepare reports, minutes, and management papers.
• Coordinate meetings and track follow-up actions.
• Raise procurement requests and manage purchase orders.
• Track quotations, contracts, and service agreements.
• Process invoices and monitor operating expenditure.
• Support tenant onboarding, notices, and communications.
• Coordinate records for incidents, audits, and compliance.

Skills

Organisational skills

Vendor coordination

Communication skills

Record keeping

Job description

Hongkong Land (Singapore) Pte. Ltd. is seeking an Administrative Executive to provide administrative and operational support to the Building Management team, ensuring smooth day-to-day operations of the property.

You will handle document administration, vendor coordination, procurement support, tenant correspondence, record keeping, payment processing, and general office administration. The role involves coordinating meetings, managing contracts and licences, assisting in budget and expenditure