Property Officer

Olympian Property Management Pte. Ltd.; Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

Olympian Property Management Pte. Ltd. is seeking a diligent Property Officer/Executive to support A-D operations at a 550-unit condominium.

The role covers administrative filing of building plans, maintenance records, inspection reports, and warranty items, with emphasis on accuracy and timely recordkeeping. You will coordinate building and facilities management, supervise in-house repairs, ensure M&E operability and safety, manage contractor tenders, ITQ/RFQ processes, and assist in AGM

Qualifications

• Past employment as a Property Officer or Executive with condo site reference.

Responsibilities

• A. Administrative Management: Manage proper filing of all Building Plans and Operation & Maintenance Manuals
• A. Administrative Management: Proper filing of all maintenance records
• A. Administrative Management: Proper filing and display of inspection reports and work orders.
• A. Administrative Management: To manage records of warrantied items and works and activate when necessary
• B. Buildiing & Facilities Management: To conduct site walk to check building defects and operability of M & E equipment
• B. Buildiing & Facilities Management: To schedule and monitor in-house repair by site technician
• B. Buildiing & Facilities Management: To ensure all facilities and M & E items are functioning.
• B. Buildiing & Facilities Management: To prepare all servicing and maintenance schedule.
• B. Buildiing & Facilities Management: Inspect all facilities for operability and user safety
• B. Buildiing & Facilities Management: To ensure smooth traffic flow
• C. Contractors Management: To assist in procurement of services required by the condominium
• C. Contractors Management: To call for Invitation to Quotes (ITQ) when term contracts expires.
• C. Contractors Management: To ensure all maintenance work is carried out according to schedule and contract terms.
• C. Contractors Management: To ensure that all works are carried out in proper order
• C. Contractors Management: Meet with term contractor to discuss on their work schedule and review their performance.
• C. Contractors Management: To call for ITQ or Request For Quotation (RFQ) for adhoc repair works.
• C. Contractors Management: To assist in prepare tenders for major retrofitting works.
• C. Contractors Management: To ensure contractor work safety procedures and insurance coverage is in order.
• D. Compliance Management: To respond to resident feedback on maintenance issues.
• D. Compliance Management: To ensure all licenses, certificates are valid.
• D. Compliance Management: To assist Condo Manager in preparing logistics and conduct AGM.

Job description

A. Administrative Management

• 1. Manage proper filing of all Building Plans and Operation & Maintenance Manuals
• 2. Proper filing of all maintenance records
• 3. Proper filing and display of inspection reports and work orders.
• 4. To manage records of warrantied items and works and activate when necessary

B. Buildiing & Facilities Management

• 1. To conduct site walk to check building defects and operability of M & E equipment,
• 2. To schedule and monitor in-house repair by site technician
• 3. To ensure all facilities and M & E items are functioning.
• 4. To prepare all servicing and maintenance schedule.
• 5. Inspect all facilities for operability and user safety
• 6. To ensure smooth traffic flow

C. Contractors Management

• 1. To assist in procurement of services required by the condominium
• 2. To call for Invitation to Quotes (ITQ) when term contracts expires.
• 3. To ensure all maintenance work is carried out according to schedule and contract terms.
• 4. To ensure that all works are carried out in proper order
• 5. Meet with term contractor to discuss on their work schedule and review their performance.
• 6. To call for ITQ or Request For Quotation (RFQ) for adhoc repair works.
• 7. To assist in prepare tenders for major retrofitting works.
• 8. To ensure contractor work safety procedures and insurance coverage is in order.

D. Compliance Management

• 1. To respond to resident feedback on maintenance issues.
• 2. To ensure all licenses, certificates are valid.
• 3. To assist Condo Manager in preparing logistics and conduct AGM.

Kind Reminder

Kindly include the following in your resume:

• 1. Current Renumeration
• 2. Expected Renumeration
• 3. Age or DOB
• 4. Vicinity of residence (do not need to be full address, just indicate estate will do)
• 5. Possess any driving license Class 2B/2A/2/3
• 6. Nationality
• 7. Past employment as a Property Officer or Executive with Company and site (Condo) reference.
• 8. How many years' experience do you have as a Property Officer or Executive working in a team comprising of a CM, AA & technician for a 550 unit condominium.
• 9. How much notice are you required to give your current employer?