Project Support Officer (Events Coordinator)

ZENITH INFOTECH (S) PTE LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A prominent event organization firm based in Singapore is seeking a dedicated professional to provide operational support for a flagship event in 2027. The role involves extensive coordination, secretariat support, and vendor management, along with assisting in procurement and communication with stakeholders. Ideal candidates will possess a minimum diploma qualification in relevant fields and have experience in event planning and coordination, with strong organizational skills and an ability to multitask effectively.

Qualifications

• Minimum Diploma qualification required.
• Experience in event planning and project coordination is essential.
• Experience in marketing or project management is an advantage.

Responsibilities

• Coordinate planning and execution of a flagship event in 2027.
• Provide administrative support for the event.
• Assist with procurement and vendor management.

Skills

Strong organisational skills

Multitasking abilities

Proactive nature

Detail-oriented

Stakeholder communication

Education

Minimum Diploma in Event Management, Mass Communications, Business Administration or related

Job description

Role Summary

This role provides coordination, secretariat and operational support for the planning and execution of a flagship event in 2027. The staff member will assist with administrative tasks, procurement, logistics, vendor management and stakeholder communication.

Key Responsibilities

Administration and Documentation

• Prepare briefing materials, slides, lists, trackers and timelines to support project planning.
• Maintain the project timeline, monitor progress and ensure tasks stay on track.
• Schedule and coordinate weekly meetings, prepare agendas and take notes.
• Record action items, follow up with stakeholders and ensure timely completion.
• Provide full secretariat and administrative support for the project and event.
• Support procurement (tender) processes, including preparing tender documents, coordinating quotations and assisting with required submissions.

Event Coordination

• Support event planning, programme scheduling and meeting arrangements.
• Liaise with internal teams and external partners (companies, exhibitors, agencies, speakers).
• Assist with participant communication and registration matters.

Operations and Logistics

• Coordinate vendor requirements (e.g., AV, staging, signage, catering, photo/video).
• Support booth/exhibition layouts, equipment tracking and on-site setup.
• Assist with rehearsals, event day operations and post-event follow up.

On-Site Support

• Serve as a point-of-contact on event days.
• Support registration counters, wayfinding and crowd flow.
• Assist with resolving operational issues during the event.

Requirements: Education and Experience

• Minimum Diploma qualification.
• Relevant fields include Event Management, Mass Communications, Business Administration, or related disciplines.
• Experience in event planning, project coordination, secretariat roles, procurement and operations.
• Experience in marketing, project management will be an advantage.

Other key factors:

• Strong organisational and multitasking abilities.
• Proactive and able to work independently.
• Detail-oriented with follow-through.
• Able to work well with different stakeholders.
• Comfortable with hands-on tasks and fast-paced environments.