Project Coordinator

TESCOM (SINGAPORE) SOFTWARE SYSTEMS TESTING PTE LTD.; Singapore; On-site; SGD 46,872 - 66,960; Full time

Job summary

TESCOM (SINGAPORE) SOFTWARE SYSTEMS TESTING PTE LTD. is seeking a meticulous Project Administrator to provide end-to-end administrative and coordination support for our project teams.

This role is pivotal for effective project governance, smooth operations, and team collaboration. The successful candidate will manage meetings, maintain documentation, support onboarding, and assist with procurement and governance tasks, leveraging MS Office tools and SharePoint to keep projects organized and on

Qualifications

• Diploma or Degree in Business Administration, Project Management, or related discipline.
• At least 1 year experience as a Project Administrator or similar role.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office tools and SharePoint.
• Familiarity with Agile and Waterfall project methodologies.
• Excellent note-taking and written communication skills.
• Fast learner with a proactive mindset.

Responsibilities

• Schedule and coordinate project meetings, workshops, and reviews.
• Prepare agendas, take accurate meeting minutes, and circulate them promptly.
• Maintain project documentation, registers, trackers, and dashboards.
• Ensure compliance with project governance standards and documentation requirements.
• Assist with onboarding of new team members and tool access.
• Plan and manage project team events and logistics.
• Handle procurement tasks such as raising POs and vendor coordination when required.
• Provide support to audit, compliance, and document checks.

Skills

Strong organizational skills

Attention to detail

Microsoft Office

SharePoint

Note-taking

Written communication

Team player

Multitasking

Independent work

Proactive mindset

Education

Diploma or Degree in Business Administration, Project Management, or related discipline

Tools

Microsoft Office Suite

SharePoint

Job description

Role Overview

We are looking for a meticulous and proactive Project Administrator to provide end-to-end administrative and coordination support for our project teams. This role is critical in ensuring effective project governance, smooth operations, and team collaboration.

Key Responsibilities

1. Meeting & Communication Support

• Schedule and coordinate project meetings, workshops, and review sessions.
• Prepare agendas, take accurate meeting minutes, and circulate promptly.
• Track action items and follow up with responsible parties.
• Support clear communication across the project team and stakeholders.

2. Project Administration & Governance

• Provide day-to-day administrative support to program directors, project managers and team leads.
• Maintain project documentation, registers, trackers, and dashboards.
• Ensure compliance with project governance standards, policies, and documentation requirements.

3. Documentation & Knowledge Management

• Maintain and update project documentation, trackers, and registers.
• Act as a project librarian, keeping SharePoint well-structured, up-to-date, and easy to navigate.
• Ensure proper version control and naming conventions are applied to all documents.
• Assist in preparing presentation slides, reports, and briefing packs.

4. Stakeholder & Team Coordination

• Provide logistical and administrative support for project activities.
• Support onboarding of new team members (e.g., tool access, documentation handover).
• Assist with small coordination tasks across team members to ensure smooth collaboration.

5. Team Engagement & Events

• Plan and organize project team activities, including workshops and team-building events.
• Manage event logistics such as venue booking, catering, and materials.
• Support initiatives to promote team bonding and morale.

6. General Administrative Support

• Handle procurement-related administrative tasks (e.g., raising POs, vendor coordination) when required.
• Assist with audit, compliance, and document checks.
• Perform other administrative duties assigned to support project success.

Requirements

• Singaporean citizen.
• Diploma or Degree in Business Administration, Project Management, or related discipline.
• At least 1 year’ experience as a Project Administrator, Coordinator, or similar role preferred.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and SharePoint.
• Familiarity with project management terminology and methodologies (Agile, Waterfall).
• Excellent note-taking and written communication skills.
• Fast learner with a proactive mindset.
• Positive attitude and professional behavior under pressure.
• Good team player with strong interpersonal skills.
• Able to multitask, prioritize effectively, and work independently with minimal supervision.