Project Operations & Events Admin Coordinator

THINKADS PTE. LTD.; Singapore; On-site; SGD 18,000 - 22,000; Part time

Job summary

THINKADS PTE. LTD. is seeking a proactive coordinator in Singapore to support project administration, cost control and vendor coordination. The role involves preparing costing summaries, issuing purchase orders, and tracking deliveries for ongoing projects.

You will assist cross-functional teams, arrange punch lists, and provide onsite support during events and brand activations, with occasional after-hours demand.

Qualifications

• Good knowledge in Microsoft Office and desktop productivity tools.
• Strong customer service skills.
• Resourceful, independent and proactive.
• Excellent written and verbal communication with presentation skills.
• Ability to build relationships across projects and customers.
• Experience working under minimal supervision.

Responsibilities

• Compare pricing and prepare costing summary for all projects.
• Issuance of purchase orders, payments variation orders, settlement of final accounts with contractors and suppliers.
• Monitor and keep track of deliveries from contractors and suppliers.
• Assist and coordinate project scheduling and planning across departments.
• Arrange project punch list follow-up.
• Handle project support enquiries.
• Provide onsite support during events, brand activations and project executions, including setup, registration, coordination and teardown.
• Be available to support occasional evening or weekend events.

Skills

MS Office

Customer service

Communication

Independent

Proactive

Relationship building

Tools

Excel

Job description

THINKADS PTE. LTD. is seeking a proactive coordinator in Singapore to support project administration, cost control and vendor coordination. The role involves preparing costing summaries, issuing purchase orders, and tracking deliveries for ongoing projects.

You will assist cross-functional teams, arrange punch lists, and provide onsite support during events and brand activations, with occasional after-hours demand.