Corporate Events & Admin Coordinator

PCSS; Singapore; On-site; SGD 38,000 - 62,000; Full time

Job summary

PCSS is seeking an Administrative Executive (Corporate Event) in Singapore to plan and execute corporate events, coordinate venues and AV setups, and manage on-site support.

You will liaise with vendors, prepare materials, track invitations and RSVPs, and handle budgets and invoices. Strong organizational skills and ability to meet tight deadlines are essential for success in this fast-paced role.

Familiarity with CMS/SharePoint and post-event reporting is beneficial for the role.

Qualifications

• Diploma/Bachelor Degree in Business Administration, or related field of study.
• Minimum 3 years of related working experience.
• Experience in event planning/coordination in a corporate environment is preferred.
• Able to work tight deadlines and a fast-paced environment.

Responsibilities

• Plan and execute corporate events, including venue booking, room setup and layout coordination, and arrangement of audio-visual equipment to ensure smooth event operations.
• Coordinate with vendors including caterers, decorators, and transport providers to obtain and evaluate quotations, and finalize delivery schedules to ensure timely and efficient event execution.
• Prepare and coordinate event materials, including EDMs, onsite registration, emergency plans, posters, checklist and other event related documents.
• Act as the main point of contact for attendee queries, send invitations, and track RSVPs.
• Provide administrative to process purchase orders, track expenses against set budgets, and handle vendor invoices.
• Provide the on-site event support including managing registration desks, distribute event materials, and resolve day-of issues.
• Create and publish content such as EDMs, event articles, photos, videos
• Manage the intranet portal content with updates news, announcements, company information.

Skills

Event planning

Vendor coordination

Budget tracking

On-site event support

MS Office

Education

Diploma/Bachelor in Business Administration or related field

Tools

Microsoft Office Suite

Content Management System

SharePoint

Adobe

Job description

PCSS is seeking an Administrative Executive (Corporate Event) in Singapore to plan and execute corporate events, coordinate venues and AV setups, and manage on-site support.

You will liaise with vendors, prepare materials, track invitations and RSVPs, and handle budgets and invoices. Strong organizational skills and ability to meet tight deadlines are essential for success in this fast-paced role.

Familiarity with CMS/SharePoint and post-event reporting is beneficial for the role.