Project Management Officer

Helius Technologies; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Helius Technologies in Singapore seeks a PMO Specialist to manage day-to-day project operations, monitor budgets, and ensure audit-ready governance. You will coordinate financial tracking, control processes, and reporting to keep large-scale programs on schedule and within scope.

The role requires 4+ years in PMO or project finance, advanced Excel, and familiarity with Power BI or PPM tools. Strong stakeholder management and meticulous attention to detail are essential for success.

Qualifications

• 4+ years in PMO, project coordination, or project finance.
• Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, data modeling).
• Familiarity with Power BI or PPM tools is preferred.
• Strong financial acumen, sharp attention to detail, and excellent stakeholder management.

Responsibilities

• Financial Tracking & Analysis: Monitor budgets, burn rates, spending variances and support financial closes.
• Governance & Controls: Coordinate steering committees, track risks/issues, ensure audit readiness.
• Reporting & Dashboards: Consolidate metrics into weekly, monthly, and exec reports using Excel and dashboards.
• Project Administration & Resource Management: Handle onboarding/offboarding, timesheet approvals, and document control.

Skills

Excel

Power BI

Stakeholder mgmt

Financial analysis

Data modeling

Attention to detail

Tools

Power BI

Pivot Tables

VLOOKUP/XLOOKUP

Job description

Role Overview

We are seeking a detail-oriented PMO Specialist to manage day-to-day project operations, track financials, and enforce governance frameworks. In this role, you will act as the operational backbone for large-scale initiatives—ensuring projects stay on schedule, within budget, and fully audit-ready.

Key Responsibilities

• Financial Tracking & Analysis: Monitor project budgets, burn rates, and spending variances. Support monthly financial closes, accruals, invoice processing, and financial forecasting.
• Governance & Controls: Coordinate steering committee reviews, maintain decision logs, track project risks/issues, and ensure strict adherence to governance standards for audit readiness.
• Reporting & Dashboards: Consolidate performance metrics into clear weekly, monthly, and executive-level status reports using Excel and dashboard tools.
• Project Administration & Resource Management: Handle resource onboarding/offboarding, timesheet approvals, meeting administration, and document control within shared repositories.

Requirements & Qualifications

• Experience: 4+ years in PMO, project coordination, or project finance. Experience in large-scale tech or public sector projects is a strong advantage.
• Technical Proficiency: Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, data modeling). Familiarity with Power BI or PPM tools is preferred.
• Core Skills: Strong financial acumen, sharp attention to detail, and excellent stakeholder management skills.