PMO Specialist

TEAMLEASE DIGITAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

TEAMLEASE DIGITAL SOLUTIONS PTE. LTD. is seeking a motivated PMO / Project Administrator for the Shared Platform team in Singapore. You will help ensure project governance meets standards by tracking progress, consolidating information, and supporting decision-making with timely reports.

You will handle core administrative tasks such as onboarding and offboarding staff, maintaining documentation, and coordinating with stakeholders to ensure accurate and up-to-date project data.

Qualifications

• 1 year of relevant experience, preferably in a financial institution.
• Strong analytical, detail-oriented approach.
• Clear written and verbal communication.
• Able to build relationships with stakeholders and listen actively.
• Effective time management to meet deadlines.
• Proactive team player with collaborative mindset.

Responsibilities

• Track and report the progress of each project within the Shared Platform team.
• Collate and maintain staff numbers, seating plans and assets.
• Liaise with stakeholders and follow up on information needed for reporting.
• Enhance existing reports in line with changes to business and stakeholder expectations.
• Manage project administration, including staff onboarding and offboarding.

Skills

Analytical skills

Attention to detail

Communication

Interpersonal skills

Time management

Proactive team player

Tools

Microsoft Office Suite (PowerPoint, Word, Excel)

Job description

Job Title: PMO / Project Administrator (Shared Platform)

Job Description: As the Project Management Officer, you will help ensure project governance meets corporate standards by tracking and reporting progress across projects. You will bring together accurate, relevant information in a timely way to support decision-making. You will also handle the administrative work that large projects depend on, including staff onboarding and offboarding.

Key Responsibilities

• Track and report the progress of each project within the Shared Platform team.
• Collate and maintain staff numbers and types, seating plans and assets.
• Liaise with stakeholders and follow up on information needed for reporting.
• Enhance existing reports in line with changes to business and stakeholder expectations.
• Manage project administration, including staff onboarding and offboarding.

Requirements

Education and experience

• At least 1 year of relevant experience, preferably in a financial institution.

Essential skills

• Analytical skills: able to analyse data, requirements and gaps, and identify areas for improvement.
• Attention to detail: able to spot errors, discrepancies and problem areas.
• Communication: strong written and verbal skills, and able to explain complex issues in plain language.
• Interpersonal skills: able to build strong working relationships with stakeholders and listen patiently and actively.
• Time management: able to manage time effectively to meet deadlines.
• Proactive team player: able to track deliverables, follow up with colleagues, and collaborate when needed.

Technical and domain skills

• Advanced MS Office skills, including PowerPoint for presentations, Word for documentation and Excel for data analysis.
• Strong writing and presentation skills.
• Pulling together accurate information from different sources to support decisions.