Project & Administrative Executive

dp architects; Singapore; In loco; SGD 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

dp architects seeks a Project & Administrative Executive to support office operations, coordinate projects, and manage day-to-day administrative tasks. You will liaise with project leaders and corporate support to ensure timely deliverables and efficient workflows.

The role requires 3–5 years of corporate admin experience and strong MS Office skills, with a proactive, service-oriented mindset and meticulous organisation.

Competenze

• Diploma or Degree in Business Administration, Management, Project Administration, or a related discipline.
• Minimum 3-5 years of administrative experience in a corporate or professional services environment.

Mansioni

• Provide comprehensive administrative and operational support to business units and project teams.
• Coordinate meeting logistics including scheduling, bookings, attendance tracking, and refreshments.
• Maintain and update contact databases, records, and documentation for data accuracy.
• Process and monitor expense claims and invoices in a timely and accurate manner.
• Coordinate procurement activities including purchase requisitions and invoices.
• Maintain filing systems and document control per company policies.
• Support coordination of corporate events, workshops, and company functions.
• Coordinate project meetings, workshops, and follow-up on action items.
• Monitor attendance, leave records, and other administrative matters for project teams.
• Coordinate travel arrangements for project team members.
• Facilitate onboarding for new project team members and workspace setup.
• Organise and coordinate team-building activities.
• Identify and contribute to process improvements to enhance efficiency.

Conoscenze

Administrative skills

Multitasking

Team collaboration

Professional & proactive

Formazione

Diploma or Degree in business/related

Strumenti

Microsoft Office

Descrizione del lavoro

Job Description

JOB SUMMARY:

The Project & Administrative Executive supports the smooth operation of office activities by providing comprehensive day-to-day administrative, coordination and operational support across departments. The role is responsible for ensuring the efficient execution of administrative processes, project coordination activities, internal communications, and day-to-day operational requirements. The incumbent serves as a key liaison between Project Leaders, team members, and corporate support functions, facilitating smooth workflows and timely follow-up of project deliverables.

JOB RESPONSIBILITIES:

Administrative Support

• Provide comprehensive administrative and operational support to business unit and project teams to ensure smooth day-to-day operations.
• Coordinate meeting logistics, including scheduling, meeting room bookings, attendance tracking and refreshment arrangements.
• Maintain and update contact databases, distribution lists, records, and administrative documentation to ensure data accuracy and accessibility.
• Process and monitor expense claims and invoices in a timely and accurate manner.
• Coordinate procurement activities, including purchase requisitions, purchase orders and invoice processing.
• Maintain effective filing systems, records management practices, and document control processes in accordance with company policies and compliance requirements.
• Support the coordination of corporate events, workshops, and company functions.
• Provide general administrative support and undertake additional responsibilities as assigned.

Project Coordination and Administration

• Coordinate project meetings, workshops, presentations, and other project-related activities, ensuring effective communication and follow-up of action items.
• Monitor project teams' attendance, leave records, and other administrative matters.
• Provide administrative support to project teams, including maintaining attendance records, leave tracking, and other team administration matters.
• Coordinate travel arrangements for project team members, including flight bookings, accommodation, and transportation where required.
• Facilitate onboarding arrangements for new project team members, including workspace preparation and administrative support.
• Organise and coordinate team-building activities.
• Identify and contribute to process improvements that enhance administrative efficiency, project coordination, and team effectiveness.

KEY COMPETENCIES:

• Strong administrative and organisational skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Teams).
• Ability to manage multiple priorities and meet deadlines.
• Collaborative team player with a positive attitude.
• Professional, service-oriented, and proactive approach to work.

PREFERRED QUALIFICATIONS & EXPERIENCE

• Diploma or Degree in Business Administration, Management, Project Administration, or a related discipline.
• Minimum 3-5 years of administrative experience in a corporate or professional services environment.