Project Coordinator

Grandwork Interior Pte Ltd; Singapore; On-site; SGD 39,000 - 73,000; Full time

Job summary

Grandwork Interior Pte Ltd in Singapore is seeking a detail-oriented Project Executive to coordinate daily project activities with stakeholders and track expenses. The role requires strong organizational skills and a hands-on approach onsite.

You will organize logistics, monitor material deliveries, maintain documentation, and support the PM with progress reporting, site photos, and issue logs. The position involves collaboration with design, procurement, and site teams to keep timelines on

Qualifications

• Certificate, Diploma, or Degree in Project Management or a related field.
• 1–3 years in project support roles within construction or interior fit-out industries.
• Familiar with construction site operations, sequence of works, and logistics coordination.
• Basic understanding of reading drawings and tracking material needs.
• Proficient in Microsoft Office/365; comfortable with digital tracking systems and shared drives.

Responsibilities

• Organise project logistics and coordinate daily work schedules with subcontractors, suppliers, and internal project teams.
• Track and monitor material deliveries, confirm availability on site, and elevate delays that could affect progress.
• Maintain and update project documentation, including schedules, material registers, drawings, and correspondence.
• Assist with internal coordination between design, procurement, and site teams to ensure alignment on priorities and timelines.
• Support the Project Manager/Executive with daily reporting, including progress updates, site photos, and issue logs.
• Monitor daily site progress and inform the PM/PE of deviations, resource shortages, or upcoming constraints.
• Assist with administrative tasks such as meeting scheduling, minutes writing, updating trackers, and filing project documents.
• Liaise with suppliers and logistics teams to ensure timely delivery, correct quantities, and proper documentation.
• Update project management systems and dashboards to maintain accurate real‑time status information.
• Support handover preparation by compiling documents, verifying completion photos, and assisting with defect lists.

Skills

Project coordination

Documentation

Scheduling

Stakeholder management

Microsoft Office

Education

Certificate/Diploma/Degree in Project Management

Tools

Microsoft Project

SharePoint/Drive

Job description

We are looking for a detail-oriented and organized Project Executive who will be responsible for coordinating daily project activities with various stakeholders, resolve minor onsite issues and track project expenses to join our team

• Organise project logistics and coordinate daily work schedules with subcontractors, suppliers, and internal project teams.

• Track and monitor material deliveries, confirm availability on site, and elevate delays that could affect progress.

• Maintain and update project documentation, including schedules, material registers, drawings, and correspondence.

• Assist with internal coordination between design, procurement, and site teams to ensure alignment on priorities and timelines.

• Support the Project Manager/Executive with daily reporting, including progress updates, site photos, and issue logs.

• Monitor daily site progress and inform the PM/PE of deviations, resource shortages, or upcoming constraints.

• Assist with administrative tasks such as meeting scheduling, minutes writing, updating trackers, and filing project documents.

• Liaise with suppliers and logistics teams to ensure timely delivery, correct quantities, and proper documentation.

• Update project management systems and dashboards to maintain accurate real‑time status information.

• Support handover preparation by compiling documents, verifying completion photos, and assisting with defect lists.

Job Qualifications:

• Certificate, Diploma, or Degree in Project Management or a related field

• 1–3 years in project support roles within construction or interior fit‑out industries.

• Familiar with construction site operations, sequence of works, and logistics coordination.

• Basic understanding of reading drawings and tracking material needs.

• Proficient in Microsoft Office/365; comfortable with digital tracking systems and shared drives.