Project Coordinator

DEZIGN FORMAT PTE LTD; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

DEZIGN FORMAT PTE LTD is seeking a Project Coordinator to support the project management team in Singapore. The role emphasizes coordinating day-to-day activities, timelines, and documentation while liaising with suppliers and internal teams.

You will assist in onsite setup, manage small projects under supervision, and ensure compliance with SOPs across the project lifecycle. Strong communication and proactive initiative are essential.

Qualifications

• Detail-oriented with strong organisational skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask in a fast-paced environment.
• Willingness to learn and take initiative.
• Basic understanding of project coordination or operations.
• Proficiency with Microsoft Office and PM tools.
• Team player able to work independently when needed.

Responsibilities

• Coordinate day-to-day project activities with Executives and Managers.
• Monitor production schedules and timelines to ensure smooth execution.
• Liaise with suppliers, subcontractors, and internal departments.
• Prepare samples, materials, and project-related documents.
• Coordinate meetings, logistics, and follow-up actions.
• Maintain project records and filing systems.
• Support onsite setup and project execution.
• Assist in managing small projects under supervision.
• Coordinate permit applications and WSH documents (risk assessments, method statements).
• Ensure compliance with SOPs and procedures throughout the lifecycle.

Skills

Organisational skills

Coordination

Communication

Multitasking

Proactive attitude

Microsoft Office

Project management tools

Team player

Tools

Microsoft Office

Project management software

Job description

We are looking for a Project Coordinator to support the project management team. This role is ideal for individuals who enjoy coordinating and supporting project operations and administration in a fast-paced environment. You should be detail-oriented, proactive, and able to communicate effectively with both internal teams and external stakeholders.

Responsibilities

• Support Project Executives and Managers in coordinating day-to-day project activities.

• Follow up on production schedules, project timelines, and work progress to ensure smooth execution.

• Liaise with suppliers, subcontractors, and internal departments for project coordination and updates.

• Prepare samples, materials, and project-related documentation when required.

• Coordinate meetings, logistics arrangements, and follow-up actions.

• Assist in maintaining project records, filing systems, and project management software updates.

• Support operational coordination, onsite setup and project execution when necessary.

• Assist in managing straightforward or small-scale projects under supervision.

• Coordinate permit applications and required WSH documentation, including Risk Assessments, Method Statements, and Safe Work Procedures.

• Ensure compliance with company SOPs and operational procedures throughout the project lifecycle.

Requirements

• Strong organisational and coordination skills with attention to detail.

• Good communication skills and interpersonal skills.

• Ability to multitask and work effectively in a fast-paced environment with people of different backgrounds.

• Proactive attitude with willingness to learn and take initiative.

• Basic understanding of project coordination, operations, or event/exhibition workflow is an advantage.

• Proficiency in Microsoft Office and project management tools is preferred.

• Team player with the ability to work independently when required.