PROJECT COORDINATOR

HONG HOY CONSULTANCY PTE. LTD.; Singapore; On-site; SGD 50,000 - 73,000; Full time

Job summary

Hong Hoy Consultancy Pte. Ltd. in Singapore is seeking a detail-oriented Project Administrator to support planning, scheduling, budgeting, and meetings.

You will organize stakeholder meetings, document decisions, and prepare presentation materials to keep projects on track. The role requires a Bachelor's degree in business or related field and at least three years of relevant experience, plus strong MS Office skills and excellent communication abilities.

Qualifications

• Bachelor's degree in business or related field.
• At least 3 years of experience in a related field.
• Excellent verbal, written and presentation skills.
• Ability to work independently and in a team.
• Strong computer skills and proficiency with MS Office.
• Ability to meet tight deadlines.

Responsibilities

• Maintain and monitor project plans, schedules, hours, budgets.
• Organize and attend stakeholder meetings, record minutes.
• Prepare presentation materials for meetings.
• Ensure deadlines are met and manage project risk.
• Draft and manage project documentation and calendars.
• Provide administrative support and coordinate tasks.
• Develop project strategies and ensure framework compliance.
• Facilitate meetings and distribute minutes.

Skills

Verbal communication

Written communication

Presentation skills

Team collaboration

Computers and IT skills

Time management

Education

Bachelor's degree in business or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Responsibilities:

• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective.

Requirements:

• Bachelor's degree in business or related field of study.
• Three years of experience in a related field.
• Exceptional verbal, written, and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Knowledge of file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.