Project Administrator (Must have exp in Oil & Gas, Marine OR Shipping)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading project management firm is seeking a Project Specialist in Singapore to ensure compliance with security regulations and assist in project execution and control. The ideal candidate will have a minimum of 3 years of relevant experience, knowledge of SAP, and a background in the Oil & Gas, Marine, or shipping industry. The role involves monitoring project performance, stakeholder communication, and document management. Apply by sending your resume to the provided email address.

Qualifications

• Minimum 3 years of relevant experience as a project specialist or equivalent role.
• Knowledge and experience in SAP is mandatory.
• Experience in Oil & Gas, Marine OR shipping industry is a must.
• Skills in all Office 365 apps like Microsoft Excel, PowerPoint, Word, SharePoint & PDC required.

Responsibilities

• Conduct analysis of planned versus actual project performance.
• Prepare presentation decks and assist in project reviews.
• Monitor and ensure timely submission of invoicing.
• Draft and manage shipping documents and coordinates field visits.
• Control documentation accuracy and compliance.

Skills

Project execution

Stakeholder communication

HSE risk management

SAP knowledge

Office 365 proficiency

Tools

SAP

MS Projects

PowerPoint

SharePoint

Job description

Responsibilities:

• Ensures compliance to standard client’s internal directives and procedure, relevant cyber security regulations, standards, and contractual requirements.

Project execution and control

• Conducts analysis of planned versus actual project performance under the supervision of the Project Manager or Project Planning & Controls Manager.

• Prepares required presentation deck and assists in project reviews. Updates project (cost) adjustments approved by the Project Manager and Controller in SAP or other Project Control systems.

• Monitors, controls, and timely submission of invoicing, based on instructions from the Project Manager and follow up further with customer if required.

• Preparation of shipping documents, follow up on shipping and consignment details.

• Coordinates field engineer site visit and verification of timesheet for contractors.

• Follows Project manager instruction to process supplier/contractors Invoices and ensure timely payments.

• Work closely with Project closure Specialist/ APM/ Project Manager/ Sr. Project Manager/Project director.

Stakeholder relations

• Effectively communicates appropriate information to project stakeholders (mostly internal).

Health, safety, and environment (HSE)

• Demonstrates an understanding of HSE terms, concept application, reporting and risks related to the project.

• When appropriate and under direction of a PM/SPM/PD, takes necessary actions to mitigate project HSE risks.

Planning and scheduling

• Defines and applies basic project planning techniques on ongoing projects and drives the updating process.

• Takes ownership for the maintenance and adherence of the customer & vendor billing milestones.

• Effectively coordinates related project members in planning and control requirements.

Document Management

• Controls documentation accuracy and consistency based on tasks assigned by Project Manager or Project Documentation Specialist and procedures agreed with the customer.

• Effectively interacts and oversees documentation requirements and organization in collaboration with a dedicated document manager.

• Ensures compliance to standard client’s internal directives and procedure, relevant cyber security regulations, standards, and contractual requirements.

Skills / Requirements

• Minimum 3 years of relevant experience as a project specialist or equivalent role.
• Knowledge and experience in SAP is mandatory.
• Experience in Oil & Gas, Marine OR shipping industry is a must.
• Skills in all Office 365 apps like Microsoft Excel, PowerPoint, Word, SharePoint & PDC required.
• Knowledge on MS projects, PR+ and IPM would be advantage.

Interested candidates, who wish to apply for the above position, please send in your resume to [e-mail]

We regret to inform that only shortlisted candidates will be contacted.

PERSOL Singapore Pte Ltd EA License No. 01C4394 EA Reg No: R24123179 (AjaySharma)

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