Project & Administrative Support Specialist - 12 Months Contract - $6k

MORGAN MCKINLEY PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Morgan McKinley Pte Ltd is seeking an organized Project & Administrative Support Specialist to join a multinational financial institution in Singapore. You will drive operational efficiency by coordinating facility management, supplier engagement, site rebranding, and cross‑functional workflows.

You will manage premises administration, lease coordination, vendor services, and office relocations, while tracking budgets, invoices, accruals, and cost analyses to support business priorities.

Qualifications

• Bachelor's degree or equivalent professional credential is required.
• 5 to 8 years of proven track record in operations, administrative management, or project support roles.
• Prior exposure to corporate real estate, facility management, strategic sourcing, or vendor operations is highly preferred.
• Advanced skills in Microsoft Office suite (particularly strong proficiency in Excel for financial tracking and reporting).
• Sound business judgment with strong numerical skills and high attention to detail.

Responsibilities

• Coordinate physical site updates, overseeing signage rollout and cross-department communications.
• Handle day-to-day premises administration including lease coordination and vendor service agreements.
• Oversee real estate expenditure by tracking budgets, processing invoices, accruals, forecasting, and cost analyses.
• Serve as central point of contact to monitor action items and drive task completion across internal departments and suppliers.
• Maintain administrative tracking systems and organize team documentation to support management priorities.

Skills

Organizational skills

Numerical skills

Attention to detail

Communication

Education

Bachelor's degree or equivalent

Tools

Excel

MS Office

Job description

We are seeking an organized and proactive Project & Administrative Support Specialist to join our client, a Multinational Financial Institution. In this role, you will drive operational efficiency by delivering end-to-end coordination across facility management, supplier engagement, site rebranding initiatives, and cross-functional administrative workflows.

Responsibilities

• Coordinate physical site updates, overseeing signage rollout, securing internal/external sign-offs, and facilitating clear cross-departmental communications.
• Handle day-to-day premises administration, including lease coordination, facility maintenance requests, vendor service agreements, and workplace transitions (such as office refits, renovations, and staff relocations).
• Oversee real estate expenditure by tracking budget allocations, processing vendor invoices, computing monthly accruals, assisting with forecasting, and preparing cost analyses.
• Serve as a central point of contact to monitor action items, drive task completion, and resolve operational queries among internal departments, building managers, and external suppliers.
• Maintain administrative tracking systems, compile progress updates, and organize team documentation to support business management priorities.

Requirements & Quotations

• Brother's degree or equivalent professional credential.
• 5 to 8 years of proven track record in operations, administrative management, or project support roles.
• Prior exposure to corporate real estate, facility management, strategic sourcing, or vendor operations is highly preferred.
• Advanced skills in Microsoft Office suite (particularly strong proficiency in Excel for financial tracking and reporting).
• Sound business judgment with strong numerical skills, high attention to detail, and a disciplined approach to managing multiple deliverables simultaneously.
• With demonstrated experience coordinating across diverse internal teams and third-party partners.

Morgan McKinley Pte Ltd

Koh Boon Sien

EA Licence No: 11C5502

EA Registration No. R1110345