Project & Administrative Specialist

dp architects; Singapore; Presencial; SGD 36.000 - 48.000; Jornada completa

Descripción de la vacante

dp architects seeks a Project & Administrative Executive to support office operations, coordinate projects, and manage day-to-day administrative tasks. You will liaise with project leaders and corporate support to ensure timely deliverables and efficient workflows.

The role requires 3–5 years of corporate admin experience and strong MS Office skills, with a proactive, service-oriented mindset and meticulous organisation.

Formación

• Diploma or Degree in Business Administration, Management, Project Administration, or a related discipline.
• Minimum 3-5 years of administrative experience in a corporate or professional services environment.

Responsabilidades

• Provide comprehensive administrative and operational support to business units and project teams.
• Coordinate meeting logistics including scheduling, bookings, attendance tracking, and refreshments.
• Maintain and update contact databases, records, and documentation for data accuracy.
• Process and monitor expense claims and invoices in a timely and accurate manner.
• Coordinate procurement activities including purchase requisitions and invoices.
• Maintain filing systems and document control per company policies.
• Support coordination of corporate events, workshops, and company functions.
• Coordinate project meetings, workshops, and follow-up on action items.
• Monitor attendance, leave records, and other administrative matters for project teams.
• Coordinate travel arrangements for project team members.
• Facilitate onboarding for new project team members and workspace setup.
• Organise and coordinate team-building activities.
• Identify and contribute to process improvements to enhance efficiency.

Conocimientos

Administrative skills

Multitasking

Team collaboration

Professional & proactive

Educación

Diploma or Degree in business/related

Herramientas

Microsoft Office

Descripción del empleo

dp architects seeks a Project & Administrative Executive to support office operations, coordinate projects, and manage day-to-day administrative tasks. You will liaise with project leaders and corporate support to ensure timely deliverables and efficient workflows.

The role requires 3–5 years of corporate admin experience and strong MS Office skills, with a proactive, service-oriented mindset and meticulous organisation.