Project Admin Assistant

REDWOOD INTERIOR PTE LTD; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Redwood Interior Pte Ltd is seeking an experienced project administration professional to support project directors, managers and teams in Singapore. You will prepare job orders, PRs and shipping docs, and manage project records through the ERP system.

The role requires strong organisational and communication skills, proficiency in Microsoft Office, and the ability to work independently in a fast-paced interior fit-out environment.

Qualifications

• Experience in project administration or admin support, preferably in construction or interior fit-out.
• Proficient in Excel, Word and PowerPoint.
• Familiarity with ERP systems and project documentation processes.
• Strong organisational skills with attention to detail and ability to multitask.
• Good communication and interpersonal skills across departments.
• Proactive, responsible and able to work independently in a fast-paced environment.

Responsibilities

• Provide administrative and secretarial support to project directors, managers and teams.
• Prepare and process job orders, PRs, shipping documents and project docs via ERP.
• Maintain and update project records, forecasts and reports.
• Coordinate client visits, meetings and logistical support.
• Follow up on weekly reports including sales, progress and claims.
• Manage sample room records and tracking.

Skills

Administrative support

Project coordination

Organizational skills

Attention to detail

Communication skills

Tools

ERP systems

Microsoft Office

Job description

Job Description:

• Provide administrative and secretarial support to Project Directors, Managers and project teams.
• Prepare and process job orders, purchase requisitions (PR), shipping documents and other project-related documentation through the ERP system.
• Maintain and update project records, forecasts, reports and relevant documentation.
• Coordinate client visits, including meeting arrangements, presentation materials and logistical support.
• Follow up with project teams on weekly reports, including sales, project progress and claims.
• Manage sample room records, including sample borrowing, returns and tracking.
• Coordinate departmental meetings, record meeting minutes and follow up on action items.
• Maintain departmental organisation charts and administrative records.
• Liaise with internal departments to ensure smooth coordination and communication.
• Support process improvements and perform other administrative duties as assigned.
  

Requirements:

• Prior experience in project administration or administrative support, preferably in the construction, interior fit-out or related industry.
• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Familiarity with ERP systems and project documentation processes would be an advantage.
• Strong organisational skills, attention to detail and ability to manage multiple tasks effectively.
• Good communication and interpersonal skills, with the ability to coordinate across departments.
• Proactive, responsible and able to work independently in a fast-paced environment.