Project Admin Assistant

Redwood Interior Pte; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Redwood Interior Pte is seeking an experienced project administrator to provide comprehensive administrative and secretarial support to project Directors, Managers and teams in Singapore. The role involves processing job orders, PRs and shipping documents through the ERP system, maintaining records and coordinating client visits.

The ideal candidate will have prior experience in project administration within construction or interior fit-out, strong MS Office skills (Excel/Word/PowerPoint),

Qualifications

• Prior experience in project administration or administrative support, preferably in the construction, interior fit-out or related industry.
• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Familiarity with ERP systems and project documentation processes would be an advantage.
• Strong organisational skills, attention to detail and ability to manage multiple tasks effectively.
• Good communication and interpersonal skills, with the ability to coordinate across departments.
• Proactive, responsible and able to work independently in a fast-paced environment.

Responsibilities

• Provide administrative and secretarial support to Project Directors, Managers and project teams.
• Prepare and process job orders, PRs, shipping documents and other project documentation through ERP.
• Maintain and update project records, forecasts, reports and relevant documentation.
• Coordinate client visits, including meeting arrangements, presentation materials and logistical support.
• Follow up with project teams on weekly reports, including sales, project progress and claims.
• Manage sample room records, including sample borrowing, returns and tracking.
• Coordinate departmental meetings, record meeting minutes and follow up on action items.
• Maintain departmental organisation charts and administrative records.
• Liaise with internal departments to ensure smooth coordination and communication.
• Support process improvements and perform other administrative duties as assigned.

Skills

Microsoft Office

Organisational skills

Communication skills

Proactive mindset

Tools

ERP systems

Job description

Job Description:

• Provide administrative and secretarial support to Project Directors, Managers and project teams.
• Prepare and process job orders, purchase requisitions (PR), shipping documents and other project-related documentation through the ERP system.
• Maintain and update project records, forecasts, reports and relevant documentation.
• Coordinate client visits, including meeting arrangements, presentation materials and logistical support.
• Follow up with project teams on weekly reports, including sales, project progress and claims.
• Manage sample room records, including sample borrowing, returns and tracking.
• Coordinate departmental meetings, record meeting minutes and follow up on action items.
• Maintain departmental organisation charts and administrative records.
• Liaise with internal departments to ensure smooth coordination and communication.
• Support process improvements and perform other administrative duties as assigned.
  

Requirements:

• Prior experience in project administration or administrative support, preferably in the construction, interior fit-out or related industry.
• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Familiarity with ERP systems and project documentation processes would be an advantage.
• Strong organisational skills, attention to detail and ability to manage multiple tasks effectively.
• Good communication and interpersonal skills, with the ability to coordinate across departments.
• Proactive, responsible and able to work independently in a fast-paced environment.