Project Admin Executive | Office Operations & Facilities | 12 month contract

BGC Group Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

BGC Group Pte Ltd is hiring a Project Admin Executive to support the day-to-day operations of an IT project office. You will help keep the workplace safe, organised and welcoming.

Your duties include managing office access and visitor arrangements; supporting staff onboarding and offboarding; maintaining asset records and bookings; coordinating office supplies; and arranging responses to facilities issues such as air-conditioning, lighting and power faults.

Qualifications

• 2–3 years of administrative experience.
• Customer service or counter-duty experience.
• Comfortable using Microsoft Word, Excel and PowerPoint.
• Able to prepare simple reports and handle basic data analysis.
• Punctual, service-minded and comfortable with scheduled weekday hours.

Responsibilities

• Manage office access and visitor arrangements.
• Support staff onboarding and offboarding.
• Maintain asset records and bookings.
• Coordinate office supplies.
• Arrange responses to facilities issues such as air-conditioning, lighting and power faults.
• Assist with safety drills, events and incident follow-up.
• Liaise with building management and service providers.

Skills

Customer service

Administrative experience

Data analysis

Punctuality

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are hiring a Project Admin Executive to support the day-to-day operations of an office supporting IT project teams. You will help keep the workplace safe, organised and welcoming.

Your duties include managing office access and visitor arrangements; supporting staff onboarding and offboarding; maintaining asset records and bookings; coordinating office supplies; and arranging responses to facilities issues such as air-conditioning, lighting and power faults. You will also assist with safety drills, events and incident follow-up, and liaise with building management and service providers.

Requirements

• 2–3 years of administrative experience

• Customer service or counter-duty experience

• Comfortable using Microsoft Word, Excel and PowerPoint

• Able to prepare simple reports and handle basic data analysis

• Punctual, service-minded and comfortable with scheduled weekday hours that may include opening or closing shifts