Project Administrative Assistant (Office and Event Onsite Support)

THINKADS PTE. LTD.; Singapore; Vor Ort; SGD 18.000 - 22.000; Teilzeit

Zusammenfassung

THINKADS PTE. LTD. is seeking a proactive coordinator in Singapore to support project administration, cost control and vendor coordination. The role involves preparing costing summaries, issuing purchase orders, and tracking deliveries for ongoing projects.

You will assist cross-functional teams, arrange punch lists, and provide onsite support during events and brand activations, with occasional after-hours demand.

Qualifikationen

• Good knowledge in Microsoft Office and desktop productivity tools.
• Strong customer service skills.
• Resourceful, independent and proactive.
• Excellent written and verbal communication with presentation skills.
• Ability to build relationships across projects and customers.
• Experience working under minimal supervision.

Aufgaben

• Compare pricing and prepare costing summary for all projects.
• Issuance of purchase orders, payments variation orders, settlement of final accounts with contractors and suppliers.
• Monitor and keep track of deliveries from contractors and suppliers.
• Assist and coordinate project scheduling and planning across departments.
• Arrange project punch list follow-up.
• Handle project support enquiries.
• Provide onsite support during events, brand activations and project executions, including setup, registration, coordination and teardown.
• Be available to support occasional evening or weekend events.

Kenntnisse

MS Office

Customer service

Communication

Independent

Proactive

Relationship building

Tools

Excel

Jobbeschreibung

Main Role & Responsibility

• Compare pricing and prepare costing summary for all projects
• Issuance of purchase order, payments variation orders, settlement of final accounts with contractors and suppliers
• Monitor and keep track of deliveries from contractors and suppliers
• To assist and contribute to execute the works relating to the project coordination between each department and classification, working out and monitor project schedule and planning.
• Arrange project punch list follow-up
• Handle project support enquires
• Other office work
• Providing onsite support during events, brand activations and project executions , including setup, registration, coordination and teardown when required.
• Being available to support occasional evening or weekend events, depending on project schedules.

Requirements:

• Good Knowledge in Microsoft Office, Excel and desktop productivity tools
• Good customer service skills
• Resourceful, independent, responsive and pro-active.
• Excellent written, verbal communication and presentation skills with the ability to effectively communicate with all levels.
• Ability to build and maintain positive working relationships across projects, control teams & customers
• Experience working under minimal supervision from management with a strong commitment to team participation

Working Duration

Working Time: 9.30 am to 6.30pm, 3 or 5days work per week, Between Monday - Friday

Salary Range

SGD1600 to SGD2000