ADMINISTRATIVE ASSISTANT

ALPHA MANPOWER PTE. LTD.; Singapore; Presencial; SGD 31.000 - 36.000; Jornada completa

Descripción de la vacante

ALPHA MANPOWER PTE. LTD. in Singapore seeks an Administrative Assistant. Daily tasks include attendance tracking, site coordination, and workers check-in/out with OT recording. Monthly duties cover bookkeeping, bank consolidation, HR support, and project procurement, emphasizing accuracy and compliance.

Proficiency in Excel/Word, Mandarin communication with suppliers, and meticulous attention to detail are essential. The role features a 5.5-day alternating workweek and is based at Kaki Bukit.

Formación

• Knowledge of computer usage; accounting and social media marketing.
• Proficient in Microsoft Excel and Word.
• Meticulous and detail-oriented.
• Mandarin speaking, reading, and writing to communicate with suppliers in China.

Responsabilidades

• Attendance check and update in company group.
• Arrange site venues and update group.
• Track workers check-in/out and OT recording.
• Record monthly payments and issue vouchers; compile payments for projects.
• Source and purchase materials for projects; coordinate with suppliers.
• Issue invoices and assist with GST scanning.
• Keep office premises clean and safe; ensure weekly safety reminders.
• Conduct weekly toolbox safety meetings.
• Renew licenses and manage permits for workers; HR-related tasks.

Conocimientos

MS Excel

MS Word

Mandarin communication

Attention to detail

Social media marketing (Instagram)

Accounting familiarity

Marketing on Facebook

Descripción del empleo

JOB DESCRIPTION

Administrative Assistant

DAILY ROLE

1 ATTENDANCE LIST

Attendance check & update incompany group.

2 SITE VENUES

Arrange site locations & update in company group.

3 WORKERS CHECK IN/OUT

Keep track of workers checkin/out. Recording of O.T.

WEEKLY ROLE

1 ORDER OF MATERIALS

• Ad-hoc of ordering raw materials.

2 EDM BLASTING

• Blasting of EDM & marketing.

3 FRIDAY PAYMENT

• Salary to Freelance workers + vendors payment +petty cash

4 IG BLASTING

• Tues & Fri video content blasting in Instagram.

5 DUTY ROOSTER

• Ensure cleanliness of the office premises

6 TOOLBOX MEETING

• Ensure weekly reminding of safety at work.

MONTHLY ROLES

1 BOOK-KEEPING

• Recording & Issue payment vouchers.

• Compile of all payments require.

• Issue vouchers and track projects costing.

• Scanning of payment vouchers for GST.

2 BANK CONSOLIDATION

• Recording of monthly bank consolidation.

3 HR RELATED

• Attend to workers well-being.

• Ensure workers request is attended.

• Purchase of air tickets for workers.

• Keep track of work permit on workers.

• Renewal of worker permits.

• Renewal of CoreTrade for workers.

• Application of new workers.

• Monitor Leave & Rest days.

• Company inventory.

4 INSURANCE RELATED / ROAD TAX ETC

• Keep track of vehicles road tax.

• Renewal of yearly company insurance.

• Purchase of insurance for Projects.

• Purchase of PCP insurance for workers.

5 LICENSE RENEWAL

• Yearly Renewal HDB License.

• Yearly Renewal SCAL License.

6 HDB APPLICATION

• Application of hdb works for projects.

7 QUOTATIONS

• Issue of quotations to Homeowners / ID firms /main con comp

8 INVOICING

• Issue of Invoices to clients.

9 PROCUREMENT

• Source & find new materials for projects.

• Enquiry for material costs.

• Request for samples.

• Sourcing & Purchasing of hardware from China.

• Talking to, coordinating with, and tracking of shipments with, our suppliers in China

10. REQUIRMENTS

• Knowledge of computer usage, preferably,accounting, Instagram Facebook marketing.

• Knowledge of Microsoft Excel and Word.

• Meticulous

• Speak, Read and Write mandarin to speak and text with our suppliers in China.

10. WORKING DAYS

• 5.5 days on alternative week

• 1 week 5 days, next week 5.5 days

11. WORKING LOCATION

• Kaki Bukit

12. SALARY

• $2800 -$3200 depending on qualification and experience.