Admin Assistant (Projects)

KOON SENG ENGINEERING AND CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 17,000 - 25,000; Part time

Job summary

Koon Seng Engineering & Construction is seeking an Admin Assistant to support project teams with administrative tasks. This part-time, office-based role is about 30 hours a week with core hours 10 a.m. to 3 p.m., and flexible remaining hours.

You will own the project paperwork to let engineers focus on site work. Responsibilities include site access docs, safety paperwork, document filing, and preparing documents for monthly progress claims.

Qualifications

• Organised and detail-oriented with ability to manage documents across multiple projects.
• Proficient in MS Word and MS Excel; comfortable with email and PDF tools.
• Fresh school leavers welcome; prior admin experience in construction is an advantage.

Responsibilities

• Handle site access and safety documents.
• Prepare and submit worker documents to main contractors for site access.
• Submit safety documents and follow up until accepted.
• Maintain a tracker for worker certificates and permit expiries.
• Document control and filing of drawings, delivery orders and reports.
• Print and prepare drawing sets and document packs for project teams.
• Provide project support and compile documents for progress claims.
• Handle calls and emails from main contractors and suppliers.

Skills

Organised and detail-oriented

Microsoft Word

Microsoft Excel

Email & PDF tools

Education

GCE 'N'/'O' Level, ITE, Diploma or equivalent

Tools

Word

Excel

Email tools

PDF tools

Job description

Koon Seng Engineering & Construction is a specialist subcontractor in plumbing & sanitary, auto-irrigation and rainwater harvesting systems, running about 30 concurrent projects across Singapore.

We are looking for an Admin Assistant to support our project teams with administrative work. This is a part-time, office-based role of about 30 hours a week, with core hours of 10 a.m. to 3 p.m. and the remaining hours flexible. You will own the project paperwork, so our engineers can focus on the work on site.

Responsibilities

• Site access and safety documents
• Prepare and submit worker documents to main contractors for site access (worker lists, work permit copies, safety course certificates, insurance)
• Submit safety documents requested by main contractors (risk assessments, safe work procedures, permits-to-work) and follow up until accepted
• Maintain a tracker of worker certificate and permit expiry dates and flag upcoming expiries
• Document control
• File incoming documents (drawings, delivery orders, site instructions, test reports, correspondence) into project folders
• Print and prepare drawing sets and document packs for project teams
• Project support
• Compile supporting documents for monthly progress claims
• Handle calls and emails from main contractors and suppliers and route them to the right person

Requirements

• GCE 'N'/'O' Level, ITE, Diploma or equivalent
• Organised and detail-oriented, able to manage documents across multiple projects
• Proficient in Microsoft Word and Excel; comfortable with email and PDF tools
• Working English, written and spoken
• Fresh school leavers and those returning to work are welcome; prior admin experience in construction is an advantage