Office Admin

IX TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Benefits offered by this job

Medical & Dental Benefits

Birthday Leave

Performance Bonus

Rewards and Recognition

On-The-Job Training Support

Attractive Remuneration and Employee福利

Job summary

IX TECHNOLOGY PTE. LTD. in Singapore seeks a proactive Project Administrator to support materials sourcing, quotations, and documentation for site projects.

You will compile Bill of Quantities, schedule workers, track costs vs budgets, and manage purchasing requisitions while liaising with engineers, vendors, and clients. You will also assist in project meetings, generate minutes, prepare client quotations, and provide administrative support to the team, with training and performance bonuses

Qualifications

• At least Nitec/ Higher Nitec or a Diploma in a related field.
• Prefer 2 years of relevant working experience.
• Administrative experience is welcomed and appreciated.
• Competent in Microsoft Office applications.

Responsibilities

• Assist in material sourcing and compilation of quotations from vendors and subcontractors.
• Assist in the creation of Bill of Quantity (BQ).
• Assist to schedule and assign workers to job sites.
• Keep track cost management vs budgeted costing.
• Generate material purchase requisition and follow up on delivery.
• Liaise with project engineers and vendors for material delivery.
• Liaise with clients, suppliers, subcontractors and relevant parties.
• Submit project progress claims and follow through on invoices.
• Manage, record and update all submission documents and liaise with the Project Engineer (external Document Controller) as per site & safety requirements.
• Assist project engineer/manager to consolidating Operation and Maintenance Manual.
• Attend project meetings and create minutes of meeting.
• Prepare sales quotations to clients.
• Manage and coordinate the project administrative work support to team.

Skills

Microsoft Office

Teamwork

Proactive

Responsive

Education

Nitec / Higher Nitec / Diploma

Job description

Responsibilities:

• Assist in material sourcing and compilation of quotations from various vendors and subcontractors
• Assist in the creation of Bill of Quantity (BQ)
• Assist to schedule and assign workers to job sites.
• Keep track cost management vs budgeted costing
• In-charge of generation of material purchase requisition and follow up on delivery
• Liaise with project engineers and vendors for material delivery.
• Liaise with clients, supplier, subcontractor and relevant parties
• Submission of project progress claims and follow through on invoices
• Manage, keep record and update all submission document and liaise with internally Project Engineer (external Document Controller) as per site & safety requirement
• Assist project engineer / manager to consolidating Operation and Maintenance Manual.
• Attend project meetings and create minutes of meeting.
• Prepare sales quotation to client
• Manage and coordinate the project administrative work support to team

Requirements

• At least Nitec/Higher Nitec/Diploma in related field
• Prefer 2 years relevant working experience
• Candidates with administrative experience
• Competent in Microsoft Office
• Responsible, pro-active, teamwork, responsive
• Attractive Remuneration and Employee Benefits
• On-The-Job Training Support
• Performance Bonus
• Rewards and Recognition
• Medical & Dental Benefits
• Birthday Leave