Junior Purchasing Executive

SAPPHIRE WINDOWS PTE. LTD.; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

SAPPHIRE WINDOWS PTE. LTD. in Singapore is seeking a Junior Purchasing Executive to support procurement activities, vendor relationships, and inventory planning to ensure timely sourcing of materials and cost efficiency.

You will coordinate with Operations and Sales, convert purchase requests to orders, maintain records, and help develop SOPs for procurement processes in a fast-paced environment. Candidates should have a diploma or degree in SCM or related field and at least 2 years' relevant

Qualifications

• Diploma or degree in SCM or related field required.
• Minimum 2 years of relevant purchasing/procurement experience preferred.
• Proficient in Microsoft Excel and data analysis.
• Strong negotiation, communication and interpersonal skills.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Evaluate vendor capabilities, quality, pricing and delivery terms to select suppliers.
• Build and maintain relationships with vendors for reliable supply and favourable terms.
• Manage the full procurement cycle, including converting PRs to POs.
• Monitor and analyse purchasing trends for cost control and decision-making.
• Identify price discrepancies and manage price changes.
• Maintain purchasing records and reports for accuracy.
• Plan and manage inventory levels, including safety stock calculations.
• Coordinate and monitor shipments to ensure timely delivery.
• Liaise with Operations and Sales to verify deliveries and resolve discrepancies.
• Develop, review, and improve SOPs for procurement processes.
• Ensure compliance with company policies and procurement procedures.

Skills

Procurement

Vendor management

Inventory planning

Negotiation

MS Excel

Communication skills

Education

Diploma or Degree in Supply Chain Management or related field

Job description

The Junior Purchasing Executive is responsible for assisting in managing procurement activities, vendor relationships, and inventory planning to support smooth business operations. This role ensures timely sourcing of materials, cost efficiency, and accurate documentation, while maintaining strong coordination with internal teams and external suppliers.

Key Responsibilities

• Evaluate vendor capabilities, quality, pricing, and delivery terms to select the most suitable suppliers
• Build and maintain strong relationships with vendors to ensure reliable supply and favourable terms
• Manage the full procurement cycle, including converting Purchase Requests to Purchase Orders
• Monitor and analyse purchasing trends, preparing reports for cost control and decision-making
• Identify and address price discrepancies, including tracking and managing price changes
• Maintain and update purchasing records and reports for accurate tracking and easy retrieval
• Plan and manage inventory levels, including safety stock calculations, to minimise stockouts and overstocking
• Coordinate and monitor shipments to ensure timely delivery of materials
• Liaise with Operations and Sales teams to verify deliveries and resolve discrepancies
• Develop, review, and improve Standard Operating Procedures (SOPs) for procurement processes
• Ensure compliance with company policies and procurement procedures
• Any other ad-hoc responsibilities assigned

Requirements

• Diploma or Degree in Supply Chain Management, Business Administration, or related field
• Minimum 2 years of relevant experience in purchasing or procurement (preferred)
• Proficient in Microsoft Office applications, especially Excel
• Strong negotiation, communication, and interpersonal skills
• Good analytical and problem-solving abilities
• Ability to work independently and manage multiple tasks in a fast-paced environment
• Detail-oriented with strong organisational skills