Procurement Executive (West, Construction, M&E and CSA)(Perm role)

Total Facility Engineering Pte Ltd; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Total Facility Engineering Pte Ltd is seeking a Procurement Executive to manage end-to-end purchasing, sourcing, and contract interpretation for projects. You will generate POs in ERP, expedite deliveries, and coordinate with logistics and project teams to align with schedules.

The role requires 3+ years in procurement/logistics within engineering or construction, strong negotiation, and excellent English communication.

Qualifications

• Diploma/Degree in Supply Chain / Logistics / Purchasing / Business Administration or equivalent.
• Minimum 3 years experience in Procurement/Logistics/Engineering/Construction.
• Strong procurement process knowledge for international purchases.
• Good communication and interpersonal skills.
• Proficient in MS Office applications.

Responsibilities

• Handle full spectrum of Purchasing Process (Source material, Generate PO, Expedite and Update delivery status).
• Review and understand project contracts and scopes.
• Develop and maintain procurement plans, perform sourcing and RFQs, evaluate bids, negotiate terms.
• Coordinate procurement plans, issue RFQs and evaluate bids.
• Create Purchase Orders in ERP system.
• Arrange logistics with agents to meet delivery schedules.
• Liaise with suppliers, project team & warehouse to ensure timely deliveries.
• Generate and maintain delivery reports for project team.
• Support project cost control, forecasting and commercial reporting.
• Identify procurement risks and propose mitigation strategies.
• Ensure compliance with internal policies and industry standards.
• Assist in implementing Procurement SOP and process improvements.
• Liaise with internal teams on claims and disputes.
• Mentor junior colleagues and support their development.
• Maintain proper documentation and filing.
• Perform other ad-hoc procurement duties as assigned.

Skills

MS Office

Communication skills

Analytical skills

Negotiation

Independent worker

Team player

Education

Diploma/Degree in Supply Chain / Logistics / Purchasing / Business Administration

Tools

ERP system

MS Excel

Job description

The Procurement Executive shall be in charge of managing and maintaining project document and submissions and ensure documentation flow of the engineering, project management and construction staff is controlled within Company standards and common engineering practices.

The scope shall encompass the following:

Job description:

• Handle full spectrum of Purchasing Process (Source for material, Generate PO, Expedite and Update delivery status and schedules).

• Review and understand project contracts and scopes.

• Work with commercial team in developing and maintain procurement plans, perform sourcing and RFQs process, evaluate vendor bids and negotiate price and terms in alignment with company's policies.

• Coordinate procurement plans, perform sourcing of materials, issue RFQs, evaluate vendor bids and negotiate price and terms in alignment with company's policies.

• Creation of Purchase Order in ERP system.

• Arrange and Co-ordinate with logistics agent on the best shipment mode to meet delivery schedules.

• Liaise and coordinate with suppliers, project team & warehouse to ensure deliveries of material as per project requirement & schedule.

• Generate and maintain delivery report for Project team.

• Assist in close-out open/balance Purchase Order during project closure.

• Support project cost control, forecasting, and commercial reporting.

• Identify procurement risks and propose mitigation strategies.

• Ensure compliance with internal policies and industry standards.

• Support the implementation of Procurement SOP and provide recommendations for improvements on work processes.

• Assist in liaison with internal teams (i.e. project, finance, logistics and engineering) on claims and disputes.

• Mentor junior colleagues and support their development, including appraising their performance when needed.

• Ensure proper documentation and internal filing.

• Perform other ad-hoc procurement duties as assigned.

Requirements:

• At least Diploma/Degree in Supply Chain / Logistics / Purchasing / Business Administration or other equivalent qualifications. Candidates without the relevant qualifications but with relevant work experience may also be considered.

• Minimum 3 years relevant experience in Procurement/Logistics/Engineering/Construction industry, preferably with Main-Con or M&E or other engineering services company.

• Strong Procurement Process Awareness in International purchase and logistical procedures.

• Good communication, organizational and interpersonal skills.

• Good negotiator.

• Good analytical and problem-solving skills.

• Attentive to details, proactive, responsible and responsive with positive attitude.

• Proficient in MS Office applications.

• Resourceful, and able to work independently with minimum supervision and a dedicated team player.

• Good oral and written communication skills in English with ability to communicate and collaborate effectively with staff & suppliers.

• High reliability and integrity in handling confidential information.

• Permanent role.

We regret that only short-listed candidates will be notified. All applications will be treated with the highest confidentiality.