Procurement Executive

KIBING SOLAR ENERGY TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading solar energy company based in Singapore is seeking a focused and motivated Procurement Executive/Assistant. The role involves sourcing high-quality materials for solar cell fabrication, managing supplier relationships, and ensuring timely delivery of goods. Candidates should possess at least a Secondary School qualification and have relevant experience, with strong negotiation and communication skills. The position offers a dynamic work environment where you can contribute to the fabrication of next-generation photovoltaic technology.

Qualifications

• At least 1 year of working experience in the related field is required.
• Preferably Junior Executives specializing in Purchasing or Administrative Support.
• Strong organizational skills and ability to work independently.

Responsibilities

• Source and manage suppliers for materials and equipment.
• Negotiate pricing and payment terms with suppliers.
• Maintain supplier information and relationships.
• Ensure timely delivery of materials for operations.
• Monitor inventory stock levels and purchasing documents.

Skills

Good communication skills

Excellent negotiation skills

Organized

Ability to handle stress

Ability to learn fast and multi-task

Education

Secondary School/Professional Certificate/NITEC, Diploma, or Degree

Job description

KEY JOB PURPOSE

The Procurement Executive/ Assistant is responsible for ensuring the smooth and cost-effective procurement of materials, equipment, and services required to support research, process development, and operations. The role supports the research and process engineering teams by sourcing high-quality materials (including chemicals, substrates, and coating-related supplies), managing suppliers, and ensuring timely delivery to enable uninterrupted solar cell fabrication and experimental activities.

Job Responsibilities

• Sourcing for relevant and reliable suppliers.
• Liaison with suppliers for pricing, availability of stocks, delivery date and other inquiries.
• Request quotations from suppliers and to negotiate pricing, timeliness and payment terms.
• Ensure a good selection of supplies and suppliers.
• To constantly evaluate supplier performance.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Manage good relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts.
• Review material plan and work with project managers, QS and suppliers to support site team.
• Ensure proper purchasing procedures are in place to facilitate efficient ordering and delivery.
• Raise and create purchase requisitions for procurement of goods and services.
• Create Purchase Orders (PO), track PO closure and review open POs.
• Oversee prompt issuance of POs to suppliers.
• Maintain records of goods received and ordered.
• Documentation of supplier information, shipment to site matters, update the resource database and compilation of Purchase Orders, Delivery Orders and Tax Invoices.
• Monitor and prepare purchasing related reports.
• Review supplies received by doing quality check assurances to ensure no defects.
• Ensure that purchasing process is effectively implemented and maintained.
• Maintain and ensure proper filing of purchasing documents.
• Maintain inventory/stock levels.
• Monitor goods in and goods out of inventory.
• Handle all other purchasing administrative works.

Job Requirements

• Candidate must possess at least a Secondary School/Professional Certificate/NITEC, Diploma, Advanced/Higher/Graduate Diploma/Degree, any field.
• At least 1 year(s) of working experience in the related field is required for this position.
• Preferably Junior Executives specializing in Purchasing/Inventory/Material /Administrative Support or equivalent.
• Good communication skills and able to communicate with suppliers and internal department well.
• Excellent negotiation skills for best material/equipment/service pricing and payment terms from suppliers.
• Be driven, responsible, organized, independent and able to handle stress well.
• Able to learn fast, think fast and multi task.

ABRIDGED VERSION OF JOB DESCRIPTION AND REQUIREMENTS

We are looking for a focused and highly motivated individual to contribute to a dynamic and growing team. This team focuses on the fabrication of next-generation photovoltaic technology in our flagship project. We regret that only shortlisted candidates will be notified.