Procurement Executive

Keydence Systems Pte Ltd; Singapore; On-site; SGD 48,000 - 78,000; Full time

Job summary

Keydence Systems Pte Ltd seeks a Procurement Executive to manage end-to-end purchasing for ELV and electrical projects. You will source, negotiate, issue POs, and track deliveries, ensuring alignment with project specs and timelines.

The role requires reading datasheets, interpreting BQs, cross-functional coordination with project, sales, and finance teams, and experience in supplier management and import logistics. Singapore-based position with fast turnaround projects.

Qualifications

• Experience in procurement for ELV/electrical projects.
• 3-5 years procurement in construction/M&E/ELV/Electrical installations.
• Familiar with sourcing from China and coordinating import logistics.
• Skilled in reading datasheets and interpreting BQs (Bill of Quantities).

Responsibilities

• Coordinate with project teams to consolidate purchase requests and plan material delivery timelines.
• Read and interpret datasheets, cut sheets, and technical specs to ensure compliance with tender requirements.
• Analyze BQ to identify material specs and quantities for each project.
• Evaluate supplier quotations and ensure completeness before approval.
• Source from local and China suppliers for ELV & electrical materials and tools.
• Negotiate pricing, payment terms, and lead times.
• Issue POs/DOs and coordinate shipments to site/warehouse on time.
• Resolve delays, logistics issues, and warranty claims with suppliers.
• Maintain procurement documentation including PO, DO, quotes, datasheets, invoices.

Skills

Negotiation

Communication

Excel

ERP systems

BQ literacy

Coordination

Multitasking

Education

Diploma/Degree in Business

Engineering

Supply Chain

Tools

Microsoft Excel

ERP systems

Job description

About the Role:

The Procurement Executive is responsible for managing the end-to-end purchasing process of materials and required for ELV and electrical projects -under fast turnaround and tight project schedules. From sourcing and price negotiation to purchase order creation and delivery tracking. This role requires a strong understanding of technical products (ELV, electrical, network), the ability to interpret project BQs, datasheets, and specifications, supplier negotiation skills, and cross-team coordination with project, sales, and finance departments. You must ensure accurate, timely, and cost-effective procurement aligned with project specifications and delivery timelines.

What You'll Do:

• Coordination: Work with project teams to consolidate purchase requests and plan material delivery timelines.
• Technical Review: Read and interpret datasheets, supplier cut sheets, technical specs, and material samples to ensure compliance with BQ or tender requirements.
• BQ Interpretation: Analyze Bill of Quantities (BQ) to identify exact material specs and quantities required for each project.
• Quotation Analysis: Evaluate supplier quotations, review technical specs, and ensure completeness before approval.
• Sourcing: Liaise with local and China suppliers for ELV & electrical materials & tools (CCTV, UPS, Cabling, Trunking, DBs, etc.).
• Negotiation: Negotiate for better pricing, payment terms, and lead times.
• Order & Delivery: Issue POs, DOs, and coordinate shipments and deliveries to site/ warehouse on time.
• Issue Resolution: Resolve delays, logistics issues, or product defects with suppliers.
• Returns & Claims: Coordinate returns, replacements, exchanges, and warranty claims for wrong, damaged, faulty goods.
• Documentation: Maintain organized procurement files including PO, DO, supplier quotes, datasheets, invoices, and warranty records.
• Database Management: Build and update catalogues of frequently used parts, approved suppliers, and pricing history.
• Budget Control: Keep purchases within BQ/quotation budgets and notify the team of cost overruns or price changes.
• Compliance: Ensure proper documentation and filing of procurement transactions for audit and project handover
• Supplier Relations: Build long-term relationships with key suppliers, negotiate better terms, discounts, rebates, and pricing.

What We're Looking For

• Education: Diploma/Degree in Business, Engineering, Supply Chain, or related fields.
• Industry Background: 3-5 years of procurement experience in construction/ M&E/ ELV/ Electrical installation works.
• Technical Knowledge: Familiar with ELV systems such as CCTV, card access, PA, intercom, and structured cabling; able to read product datasheets and compare specs.
• Familiar with sourcing from China and coordinating import logistics.
• BQ Literacy: Comfortable reading construction or tender documents (BQ), identifying correct items, and matching them to supplier quotes. Skilled in Microsoft Excel and ERP systems.
• Good negotiation and communication skills.
• Fast, adaptable, and responsive - able to manage multiple orders across concurrent projects.
• Strong sense of responsibility and initiative; able to work independently without micromanagement.