Procurement Executive

KEYDENCE SYSTEMS PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

KEYDENCE SYSTEMS PTE. LTD. is seeking a Procurement Executive in Singapore to manage end-to-end purchasing for ELV and electrical projects, from sourcing to delivery tracking. The role requires interpreting BQs, datasheets, and specs, negotiating with suppliers, and coordinating with project, sales, and finance teams.

You will ensure timely, cost-effective procurement aligned with project timelines, while maintaining organized records and supplier relationships.

Qualifications

• 3–5 years of procurement experience in construction/ M&E/ ELV/ Electrical installation works.
• Familiar with ELV systems such as CCTV, card access, PA, intercom, and structured cabling; read product datasheets.
• Skilled in reading BQ/ tender documents and matching items to supplier quotes.
• Proficient in Microsoft Excel and ERP systems.

Responsibilities

• Coordinate with project teams to consolidate purchase requests and plan material delivery timelines.
• Read datasheets, cut sheets and specs to ensure compliance with BQ or tender requirements.
• Analyze BQ to identify exact material specs and quantities for each project.
• Evaluate supplier quotations and ensure completeness before approval.
• Liaise with local and China suppliers for ELV & electrical materials & tools; negotiate pricing, terms, and lead times.
• Issue POs, DOs, and coordinate shipments to site/warehouse on time.
• Resolve delays, logistics issues, or product defects with suppliers.
• Coordinate returns, replacements, and warranty claims for wrong or damaged goods.
• Maintain procurement files and update pricing history; build catalogs of frequently used parts.

Skills

Procurement

Negotiation

Excel

ERP systems

Communication

Education

Diploma/Degree in Business

Engineering

Supply Chain

Tools

Microsoft Excel

ERP systems

Job description

About the Role:

The Procurement Executive is responsible for managing the end-to-end purchasing process of materials and required for ELV and electrical projects —under fast turnaround and tight project schedules. From sourcing and price negotiation to purchase order creation and delivery tracking.

This role requires a strong understanding of technical products (ELV, electrical, network), the ability to interpret project BQs, datasheets, and specifications, supplier negotiation skills, and cross-team coordination with project, sales, and finance departments.

You must ensure accurate, timely, and cost-effective procurement aligned with project specifications and delivery timelines.

What You’ll Do:

• Coordination: Work with project teams to consolidate purchase requests and plan material delivery timelines.
• Technical Review: Read and interpret datasheets, supplier cut sheets, technical specs, and material samples to ensure compliance with BQ or tender requirements.
• BQ Interpretation: Analyze Bill of Quantities (BQ) to identify exact material specs and quantities required for each project.
• Quotation Analysis: Evaluate supplier quotations, review technical specs, and ensure completeness before approval.
• Sourcing: Liaise with local and China suppliers for ELV & electrical materials & tools (CCTV, UPS, Cabling, Trunking, DBs, etc.).
• Negotiation: Negotiate for better pricing, payment terms, and lead times.
• Order & Delivery: Issue POs, DOs, and coordinate shipments and deliveries to site/ warehouse on time.
• Issue Resolution: Resolve delays, logistics issues, or product defects with suppliers.
• Returns & Claims: Coordinate returns, replacements, exchanges, and warranty claims for wrong, damaged, faulty goods.
• Documentation: Maintain organized procurement files including PO, DO, supplier quotes, datasheets, invoices, and warranty records.
• Database Management: Build and update catalogues of frequently used parts, approved suppliers, and pricing history.
• Budget Control: Keep purchases within BQ/quotation budgets and notify the team of cost overruns or price changes.
• Compliance: Ensure proper documentation and filing of procurement transactions for audit and project handover
• Supplier Relations: Build long-term relationships with key suppliers, negotiate better terms, discounts, rebates, and pricing.

What We’re Looking For

• Education: Diploma/Degree in Business, Engineering, Supply Chain, or related fields.
• Industry Background: 3–5 years of procurement experience in construction/ M&E/ ELV/ Electrical installation works.
• Technical Knowledge: Familiar with ELV systems such as CCTV, card access, PA, intercom, and structured cabling; able to read product datasheets and compare specs.
• Familiar with sourcing from China and coordinating import logistics.
• BQ Literacy: Comfortable reading construction or tender documents (BQ), identifying correct items, and matching them to supplier quotes. Skilled in Microsoft Excel and ERP systems.
• Good negotiation and communication skills.
• Fast, adaptable, and responsive — able to manage multiple orders across concurrent projects.
• Strong sense of responsibility and initiative; able to work independently without micromanagement.