Procurement Data & Governance Specialist

PERSOL; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

PERSOL Singapore is seeking a proactive Project Support Executive to assist procurement administration, contract governance, and data management in a dynamic, project-driven environment.

You will help maintain open PO records, coordinate with stakeholders, and prepare dashboards for operational decisions while supporting AI-driven process improvements. A detail-oriented, independent worker with strong Excel skills will thrive in this role.

Qualifications

• Experience in procurement administration, contract management, records management, or data administration is preferred.
• Prior public sector or government procurement experience will be advantageous.
• Strong analytical, communication, and stakeholder management skills.
• Meticulous with strong attention to detail and accuracy.
• Able to work independently and manage multiple tasks effectively.
• Basic understanding of AI, automation, or digital transformation concepts is an advantage.
• Good time management skills with the ability to meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office Applications, especially Microsoft Excel.
• Adaptable and comfortable working in a project-based environment with changing priorities.
• Positive attitude with a willingness to support operational and administrative activities as required.

Responsibilities

• Maintain and monitor records of open purchase orders and outstanding procurement-related transactions.
• Coordinate with internal stakeholders to follow up on outstanding items and ensure timely closure of procurement activities.
• Track and consolidate periodic submissions from business units, ensuring completeness and accuracy of records.
• Monitor competency and training-related updates for reporting and management review purposes.
• Prepare reports, dashboards, and status updates to support operational decision-making.
• Support contract governance and procurement administration processes in accordance with established procedures.
• Collaborate with project teams to improve and automate tracking, reporting, and data collection processes.
• Assist in AI and automation initiatives aimed at enhancing operational efficiency and reducing manual administrative work.
• Provide administrative and project support for ongoing operational initiatives.
• Perform ad-hoc duties and assignments as required.

Skills

Analytical skills

Communication

Stakeholder management

Attention to detail

Independent work

AI & automation basics

Time management

Microsoft Excel

MS Office

Adaptability

Positive attitude

Tools

Microsoft Excel

Microsoft Office

Job description

PERSOL Singapore is seeking a proactive Project Support Executive to assist procurement administration, contract governance, and data management in a dynamic, project-driven environment.

You will help maintain open PO records, coordinate with stakeholders, and prepare dashboards for operational decisions while supporting AI-driven process improvements. A detail-oriented, independent worker with strong Excel skills will thrive in this role.